Executive Assistant at Version One Travels

Employment Nigeria 26-Jul-2023 ₦Not Available RIVERS , PORT HARCOURT , Administrative

VersionOne is a dynamic travel and company management company with a reputation for quality and excellence in all aspects pf the Travel industry. VersionOne represents some of the world's most renowed Airlines - Airfrance, British Airways, Emirates Airlines, Etihad Airways, KLM Royal Ductch Airlines, Lufthanza, Qatar Airline, South African Airlines, Turkish Airlines and Ethiopian Airlines.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Summary

We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.

Job Description

Answering calls, taking messages and handling correspondence
Implementing new procedures and administrative systems
Acting as a receptionist and/or meeting and greeting clients.
Organizing and servicing meetings (producing agendas and taking minutes)
Maintaining diaries and arranging appointments on Calendars
Typing, preparing and collating reports
Perform administrative tasks, including filing and photocopying
Maintain general company record systems to uphold accurate files
Daily updating of HubSpot CRM
Maintaining diaries and arranging appointments on Calendars
Manage office space and property as well as deal with personnel administration
Liaising with relevant organizations and client
Handling ticketing & reservations for customers
Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.
Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.
Logging or processing bills or expenses
Monthly processing of company Tax records
Managing databases and prioritizing workloads
Acting as a receptionist and/or meeting and greeting clients.
Take minutes, draft resolutions, follow up on actions from meeting
Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.
Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.
Fill visa forms and complete visa applications and hotel bookings
Maintaining financial record

Qualifications and Skills

The candidates must possess a BSc Degree / HND / OND in any Degree from a reputable institution.
Good verbal and written communication skills.
The Candidate must be residing in Port Harcourt
Eloquence, great dress sense, and self-confidence are important parameters.
Strong interpersonal skills.
Little experience is preferred.
Knowledge of accounting and scheduling
Computer skills
Excellent customer service skills
Word processing and writing skills.

Requirements:

Minimum of One year work experience as an Executive Assistant, Personal Assistant or Secretary or Receptionist.
Proficiency in Microsoft Office
Solid written and verbal communication skills.
Excellent organizational skills.
Ability to think critically and solve problems efficiently.
Exhibit excellent professionalism with a meticulous appearance that aligns with the company's standards and reflects positively on the organization.

Salary
N50,000 - N70,000 / month.

How to Apply
Interested and qualified candidates should send their CV to: careers@versiononetravels.com using the Job Title as the subject of the email.

Sorry the application deadline for this job has elapsed

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Executive Assistant at Version One Travels

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