Easy Taxi is the most downloaded taxi app in the world. The application connects taxi drivers and passengers allowing them to experience a fast, convenient and safe ride, with just a tap of a screen.
Our Story
Launched in April 2012, the idea for the application came in June 2011, during the Startup Weekend Rio, in Rio de Janeiro, Brazil. After that, Easy Taxi became a pioneer in online taxi services in Latin America. Currently available in 30 countries and 420 cities, the app has globally redefined taxi booking.
Job Description
- The role is to provide high quality executive personal assistance and administrative support to the Managing Director.
- Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping her to manage and prioritize her time.
- This position will be of key importance within the organization and the successful candidate must have previous experience within a fast-paced customer facing environment.
- The EA will need to rapidly acquire and demonstrate extensive knowledge of the company, including the MD's vision, core values, and objectives.
- The Managing Director will rely heavily on the EA, trusting that work will be handled effectively and efficiently in her absence. Discretion and confidentiality are therefore essential - non-negotiable - attributes of this role.
Responsibilities
- Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to CEO’s time and office.
- Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
- Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
- Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations and organizational growth.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consults with the MD in determining appropriate course of action, referral or response.
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff.
- Work closely and effectively with the Managing Director to keep her well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the MD updated.
- Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the MD's ability to effectively lead the organization. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Manage the Managing Director’s HQ office ensuring the proper documentation and record keeping.
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
- Occasionally travelling with Managing Director to take notes or dictation at meetings or to provide general assistance during business trips.
- Deputizing for the Managing Director, making decisions and delegating work to others in her absence.
- Ensure the Managing Director is fully briefed on, or prepared for engagements she is involved in.
- The EA may be required to perform other ad-hoc tasks that may be deemed necessary.
Ideal Qualifications:
- A good university degree.
- Minimum of 4-6 years relevant experience at a well structured organization.
- Excellent written, verbal and non-verbal communication skills.
- Proficiency with applications such as word, Excel and PowerPoint
- High understanding of Dignity and Diversity in the workplace
- A good deal of common sense, etiquette and an ability to think on one’s feet
- Excellent typing skills, speed and accuracy essential
- Good computer literacy (MS Office, Excel, PowerPoint)
- **Extra Points for Proficiency with Google Apps*
Interested candidates should click on this link to apply: https://etnigeria.submittable.com/submit
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