PTM Archive Co-Ordinator (PHC) at Maventeq Systems Limited
Employment Nigeria
21-Nov-2024
₦Not Available
LAGOS ,
Oil and Gas
Maventeq Systems Limited - Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:
JOB TITLE: PTM Archive Co-Ordinator (PHC)
JOB RESPONSIBILITIES
Staff Records Management
Incumbent is responsible to:
- Maintain physical and digital records of all active and exited staff files in a structured format.
- Ensure for both physical and digital records, and in collaboration with nominated departmental responsible, update of:
- Dependants’ information – birth registration, marriage/divorce notification, nomination of beneficiary update
- Career journey – transfer, reassignment, international assignment, reintegration, secondment
- General matters – company accommodation allocation, condolence, and burial support, change of name
- Exit information – retirement, termination, death-in-service, resignation.
- Prepare job progress reports – weekly, monthly, and quarterly.
- Monitor, identify and escalate issues that may impact on the records and installations in the dedicated archive room.
- Validate staff dependant information on official HR tool, ensuring
- All dependants are registered with the company.
- All data (name, date of birth, birth certificate(s), marriage certificate) provided with request corresponds with data in dependants section of staff records.
- Invalid requests (lack of supporting documents) are flagged, and explanation provided to impacted staff.
- Validate nomination of beneficiary form on official HR tool.
- Ensure all sections of the form requiring signature is clearly signed and dated.
- Ensure all sections of the form is correctly completed.
- Promote sensitization of staff on importance of beneficiary form update.
Management of Service Provider Records
Incumbent is responsible to:
- Maintain annual leave request record for Company secretaries.
- File grade promotion letters
- File queries/complaints
CPFA Interface
Incumbent supports to ensure that:
- Employment letters of exiting staff are communicated to the CPFA
- Updated beneficiary forms are communicated to the CPFA for active staff.
ACCOUNTABILITIES
- The role is responsible to support in ensuring that staff information is readily available to aid decision making.
- In the unfortunate event of the demise of a staff, incumbent is required to provide beneficiary information that is clear and identifiable.
- Role ensures that the Pension Fund remains in compliance with the FGN Law on proper documentation of RSA
QUALIFICATIONS / EXPERIENCE REQUIRED
- Bachelor’s degree in human resources, business administration or any relatable social science.
- At least 2 years’ experience in administrative role.
- Proficient in MS office applications such as PowerPoint, Excel and so on.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks simultaneously and prioritize tasks effectively.
- Strong problem solving and decision-making skills.
- Ability to work independently and in a team.
JOB LOCATION
DEADLINE: 21st November, 2024
METHOD OF APPLICATION
Candidates should send their CV to: careers@maventeqsystems.com
Note that only candidates who meet the job requirements will be contacted
Sorry the application deadline for this job has elapsed
