Secretary at Maventeq Systems Limited

 Employment Nigeria 06-Dec-2024 ₦Not Available LAGOS , PORT HARCOURT , Oil and Gas  

Maventeq Systems Limited - Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

 

JOB TITLE: Secretary

JOB RESPONSIBILITIES

Schedule management:

  • Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
  • Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
  • Ensures transverse collaboration with other HR Secretaries in DW & JV
  • Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

  • Is aware and ensures effective quality control and record keeping of all documents handled
  • Follows up with relevant office for approvals and/or request validations
  • Maintains up to date Chrono register

Logistics Support:

  • Co-ordinates travel arrangements for GM+ and/or team.
  • Raises & follows up mission order requests for the team
  • Organises logistics for team as required

Memo/Report Preparation:

  • Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
  • Prepares and communicates DoA announcements.
  • Prepares such letters as are in relation to the division’s activities to external parties.
  • Handles all divisional correspondences (distribution of gifts, letters, etc.)

Administrative support:

  • Manages divisional stationery and office consumables.
  • Supports to raise SPRs for team as required.
  • Any other duties as may be assigned by hierarchy

ACCOUNTABILITIES

  • Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
  • Responsible for providing administrative, logistical & secretarial support for team.
  • Responsible for handling all incoming & outgoing correspondences

QUALIFICATIONS / EXPERIENCE REQUIRED

  • HND /BSC Secretarial Studies, Administration or Management Science.
  • 1 - 2 years’ experience in any role, for a general secretary.
  • 3 – 5 years’ experience for GM+
  • Proficient use of Microsoft office tools

 

JOB LOCATION

  • Lagos – 7 Openings
  • Port Harcourt– 3 Openings

 

*DEADLINE:* 6th December, 2024

 

METHOD OF APPLICATION

Candidates should send their CV to: careers@maventeqsystems.com

 

Note that only candidates who meet the job requirements will be contacted



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