Box & Cedar is an HR Consulting Firm. We believe in the power of people and exploiting it to the maximum because we know that people are the greatest assets of any organisation.We have distilled our products into what we call the 3S- Sourcing, Sieving and Stimulating.
Position: Facility Manager
Job Description:
- Monitors the operations of all outlets facilities,
- Implement effective preventive maintenance schedule required to ensure their efficiency and improvement.
- Conduct inspections of the facilities from time to time to ensure all utilities are functional
- Follow up with vendors and contractors on repairs and replacement of broken down utilities
- Maintain a records/log for repairs and routine maintenance
- Be available for all sites inspection by clients
- Maintain a database of vendors/contractors for repairs and maintenance
- Monitor the purchase, use of maintenance supplies and equipment and initiate reordering when necessary
- Source and recommend experienced vendors and ensure timely and successful completion of projects
- Ensure that completed jobs satisfactorily meet agreed service levels
- Ensure that the approved budgets is maintained
- Preparation of weekly, monthly and quarterly reports
- Verification and approval of expenses
- Ensure timely submission of invoices
- Ensure all locations meet Health and Safety requirements
- Monitor and maintain facilities and property with safety as the highest priority. This includes plumbing, electrical, lighting, water and other mechanical systems.
- Keep the buildings and property clean, attractive, well-maintained
- Purchase and maintain a cost-effective inventory of office supplies which includes monitoring prices to ensure economic purchase
- Assess, schedule and implement solutions for repair issues
- Communicate with staff regarding facility scheduling and use.
- Create controls for managing all facility related expenses and ensure that budget is not exceeded
- Upgrade the facility services as required
Minimum Qualification:
- First degree in Facility Management, Engineering or any related field.
- A professional qualification will be an added advantage
- Proficient in the use of AUTOCAD is an added advantage
Knowledge & Skills:
- IT and Communication skills
- Execution skills
- Relationship management
- Good problem solving
- Prioritizing skills
- Organizational skills
- Attention to details
Experience:
5 years cognate experience
Position: Project Manager
Job Description:
- Plan and define the scope of the project in collaboration with management
- Determine the objectives and measures upon which the project will be evaluated at its completion
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete the project and develop a schedule for project completion that effectively allocates the resources to the activities.
- Responsible for supervising work crew, obtaining all necessary permits and licenses, ensuring everyone adhere to all building codes, rules, ordinances and regulations, supervising construction logistics such as delivery of materials, equipment and tools.
- Preparing the site and liaising with other construction professionals such as architects, engineers, buyers, estimators and surveyors before construction work starts
- Developing the programme of work and strategy for making the project happen.
- Review the project schedule with management and all other staff that will be affected by the project activities and make adjustments as necessary to ensure the successful completion of the project
- Recruit, interview and select staff, vendors and/or volunteers with appropriate skills for the project activities in consultation with the appropriate manager,
- Manage project staff and/or volunteers according to the established policies and practices of the organization
- Ensure that personnel files are properly maintained and kept confidential
- Ensure that all project personnel receive an appropriate orientation to the organization and the project
- Contract qualified consultants to work on the project as appropriate.
- Develop forms and records to document project activities and ensure that all project information is appropriately documented and secured
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
- Submit periodic project reports
- Manage all project funds and ensure that you work within approved budgets
- Prepare financial reports with supporting documentation and ensure that all financial records for the project are up to date.
- Ensure that the project deliverable are on time, within budget and at the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
Minimum Qualification:
- Minimum of HND/BSc
- Project Management certification
- Master’s degree in a related discipline is an added advantage.
Knowledge & Skills:
- IT skills
- Planning and Execution skills
- Communication skills
- Relationship management
- Good judgment, problem solving and decision making skills
- Leadership and Organizational skills
Experience:
5 years cognate experience
How to Apply:
Interested and suitably qualified candidates should click on preferred job titles to apply online.
Sorry the application deadline for this job has elapsed
