Our client a key player in the Insurance Industry is seeking to hire an experienced Executive Assistant to provide administrative support and assistance to the Chief Operating Officer.
Position: Executive Assistant
Job Description
The Executive Assistant to the COO’s main tasks will include but are not limited to the following:
- Maintain an administrative system that proactively supports the COO and the organization as a whole
- Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
- Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
- Utilize paper and/or electronic knowledge management systems to support and enhance information storage
- Ensure confidentiality of all documents passing through the COO’s office
- Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
- Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards
Education / Experience
- A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
- A minimum of five years’ experience in a similar role within a structured corporate environment
- Knowledgeable in the use of the internet and other electronic office equipment
Personal Traits and Characteristics
- Strong oral and written communication skills
- Good multitasking skills; energetic and result oriented
- Planning and prioritizing skills
- Effective and proven interpersonal skills
- Respects and maintains confidentiality of information
How to Apply:
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