Secretary at Adexen Recruitment Agency

Employment Nigeria 10-Sep-2015 ABUJA , Secretarial Administrative HR

Adexen Recruitment Agency - Our Client, an Integrated Supplier, Purchasing, Transporting, and Distributing first class bitumen from refineries to work site, is recruiting to fill the position of:

Position: Senior Secretary

Job reference n°: 955
Industry: Construction & Real Estate
Function: HRM

Job Description

Travel planning and booking accommodation as required.
Maintains & updates a follow up file for the purpose of reminding the MD of functions, events, meetings, appointments and other related matters.
Handles all confidential correspondence.
Maintains and controls office supplies stock.
Plan & organise MD's work schedule to maximise his use of time, allowing adequate time for meetings to ensure that the day runs smoothly and they have achieved all they have planned to.
Ensuring regular communication between yourself and the MD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
Receives & monitors all incoming calls to MD, handle all phone calls and mail, visitors, screening as appropriate to ensure MD’s time is used efficiently.
Ensure that all administration, including distribution & filing of reports, photocopying and all related work is accurately presented in a professional style and is in line with company procedures.
Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance and ensuring specifically that the Managing Director is well prepared for meetings.
Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format.
Manage and maintain an up to date & easily accessible filing system, ensuring that filing is completed on a regular basis.
Establish relationships with partners (clients, vendors, administration, ) CEO & other levels.

Requirements

Excellent planning & organizational skills.
Expert is using Microsoft programs.
Honest & trustworthy.
Professional.
Understanding of relevant legislation, policies & procedures.
Minimum of 5 years in related field.
B.Sc in any discipline from a recognised institution.
Attractive personality
Able to complete tasks within tight deadlines
Able to handle and manage sensitive & confidential information with discretion.
Possess cultural awareness & sensitivity.

Remuneration
Attractive Offer.

How to Apply
Click here to apply

Sorry the application deadline for this job has elapsed

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Secretary at Adexen Recruitment Agency

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