The African Development Bank Group (AfDB) is a multilateral development finance institution established to contribute to the economic development and social progress of African countries. The AfDB was founded in 1964 and comprises three entities: The African Development Bank, the African Development Fund and the Nigeria Trust Fund.
Position: Travel Services Assistant - CGSP.3
Objectives
Reporting to the Principal Travel Officer, within CGSP3, the Travel Services Assistant provides air travel services to the Bank; receives and handles requests and authorizations for official Bank travel and prepares air travel arrangements accordingly; makes reservations and issues airline tickets as per Bank Travel Policy with a goal of obtaining the best value for the Bank; liaises with internal customers for itinerary needs and problem resolution.
Duties and responsibilities
Under the supervision of the Principal Travel Officer, the incumbent’s role includes but not limited to:
- Receive, sort, and check all Bank authorised travels.
- Communicate with Bank authorised travellers to confirm itinerary details, e.g., routing destinations, travel dates, financial considerations, and other air travel related issues.
- Request booking arrangements from various travel agents or airlines with respective offers from each.
- Liaise with external parties such as airlines regarding bookings and schedules.
- Plan, describe, arrange, explain and confirm itineraries to all Bank authorised travellers.
- Provide authorised travellers with a soft copy or a printed copy of the final air travel ticket.
- Notify and keep authorised travellers informed about all changes related to their itinerary and their air travel arrangements.
- Receive invoices and compare them to the quoted prices.
- Take necessary steps to correct mistakes if any exist. Forward invoices to the Travel Officer for necessary review and action.
- Work with authorised travellers, complexes, departments, and units to resolve issues that may arise particularly related to itinerary changes and flight cancellations.
- Perform other related duties when necessary.
Selection Criteria
Including desirable skills, knowledge and experience
- Degree in Business Administration, Public Administration and Tourism.
- Professional training in travel management (IATA, etc.) will be an added advantage.
- At least 4 years of relevant and progressive experience in travel and tourism industry.
- Strong negotiating skills; knowledge of logistics and supply chain techniques and practices; knowledge of purchasing systems, advanced calculation and planning knowledge, inventory or asset and facilities management.
- Dynamic, efficient communicator, effective team-work player, result-driven, customer service oriented, analytical skills, and ability to work cross-functionally and under pressure.
- Competence in the use of standard software used in the Bank (Word, Excel, Access, and PowerPoint); knowledge of SAP and Amadeus is desirable.
- Ability to communicate and write effectively in French or English, with a good command of the other language.
Position: Hotel & Catering Assistant - CGSP.3
Objectives
Reporting to the Division Manager, CGSP.3, Hotel and Catering Assistant is responsible for managing the daily operations of the Bank’s restaurant, including the selection, development and performance management of the service provider. In addition the position is responsible for drafting technical specifications and terms of reference for the acquisition of equipment and services related to these activities.
Duties and responsibilities
Reporting to Division Manager, CGSP.3 the incumbent’s role include but not limited to:
- Conduct regular market survey on hotel rates and propose adjustments in conformity with market prices.
- Negotiate tariffs with hotel on behalf of the Bank
- Set up and maintain database for hotels with which the Bank has entered into agreements.
- Maintain sound relationships with hotels globally.
- Oversee and manage all areas of the restaurant and make final decisions on matters of importance to Bank staff and visitors.
- Enforce sanitary practices of food handling, general cleanliness, and maintenance of kitchen and dining areas.
- Ensure compliance with operational standards and Bank policies.
- Ensure consistent high quality of food preparation and service
- Maintain professional restaurant image, including restaurant cleanliness, proper uniforms, and appearance standards.
- Ensure positive customer service in all areas.
- Monitor the tasks of the service provider, set goals and plans to promote and improve service delivery
- Conduct periodic surveys among Bank staff on the delivery of catering services.
- Report to Division Manager, CGSP.3 of any short comings identified with the service provider and advice on remedial actions.
- Supervise contracts related to catering and Hygiene Control services; regularly evaluate, through unannounced site inspections.
- Collaborate with maintenance team to program maintenance and repairs of the equipment and prepare statistics regarding usage of the restaurant facilities and propose future actions.
- Draft technical specifications and terms of reference for the acquisition of restaurant and kitchen equipment and services and advice on the best sources of supply.
- Monitor technically all contracts related to the Bank restaurant management activities.
- Prepare regular reports on the Bank restaurant activities.
- Work within a team concept to develop and implement ways to improve the efficiency, effectiveness and quality of services in the restaurant.
Selection Criteria
Including desirable skills, knowledge and experience
- Degree in a relevant field (hotel and catering management, tourism, etc.)
- Professional training in hotel and catering management
- At least 5 years of relevant and progressive experience in hotel and catering industry
- Strong negotiating skills; knowledge of logistics and supply chain techniques and practices.
- Dynamic, efficient communicator, effective team-work player, result-driven, customer service oriented, analytical skills, and ability to work cross-functionally and under pressure.
- Competence in the use of standard software used in the Bank (Word, Excel, Access and PowerPoint); knowledge of SAP desirable.
- Ability to communicate and write effectively in French or English, with a good command of the other language.
Position: Accounts Assistant
Objectives
The Association for the Development of Education in Africa (ADEA) is a forum for policy dialogue on education and it is hosted by the African Development Bank. Its vision is to create “high-quality African education and training geared towards the promotion of critical skills for accelerated and sustainable development in Africa”. Its mission therefore is to “serve as an open and flexible pan-African organization that informs and facilitates the transformation of education and training to drive Africa’s accelerated and sustainable development”. It acts as a catalyst in promoting innovative policies and practices through the pooling of ideas, experiences, learning and knowledge. Its overall goal is to contribute to the development of equitable and high-quality education through concerted efforts by African Governments and their partners.
ADEA’s main organs are its Steering Committee, Executive Committee, the Secretariat and the Working Groups. The Secretariat is its administrative arm which implements ADEA’s work programs and budget on a day-to-day basis by organizing conferences, statutory meetings, Biennales/Triennials; managing communications and knowledge; and coordinating the work of the Working Groups. It also implements the decisions and resolutions of ADEA’s governance entities.
The objective of this position is to process and reconcile accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers; prepare and process documents to disburse funds, prepare reports; compile and review information for accuracy; and maintain records.
Duties and responsibilities
- Assist the Finance and Budget Officer in preparing timely quarterly, mid-year and annual financial statements and reports for submission to the Steering Committee
- Ensure compliance with the internal financial and accounting policies and procedures of both the host institution and ADEA;
- Develop annual work program jointly with the Finance and Budget Officer in support of the implementation of the annual work program of the Secretariat and the Working Groups;
- Operate the financial accounting systems for cash management, accounts payable and accounts receivable book keeping entries;
- Review monthly utilization of budgetary resources for the implementation of the annual work programs and provide reports on monthly variance as compared to the approved budget;
- Work closely with the Secretariat and the Working Groups to prudently manage overheads while also exploring areas for savings;
- Document and maintain up-to-date and accurate data on all accounting transactions;
- Work collaboratively with the Internal Control Unit of the host institution to ensure the accuracy and integrity of the ADEA’s accounting and financial systems;
- Build the capacity of the Working Groups to understand and effectively use accounting policies, standards and guidelines;
- Process the monthly payments to consultants, short term staff and other service providers;
- Liaise with the office of the Financial Controller of the host institution for guidance in preparing appropriate documents and reports for the annual audit by the external auditors;
- Reconcile bank accounts, manage cash flow and prepare cash flow forecasts taking cognizance of ADEA’s sources of income and prevailing conditions;
- Prepare periodic reports on ADEA’s financial status.
Selection Criteria
Including desirable skills, knowledge and experience
- Must have a Bachelor’s degree in Accounting plus a minimum of 4 years of relevant professional work experience in an international organization, NGO or development agency;
- Ability to analyze and prepare financial reports, statements and forecasts;
- Strong analytical ability, and capacity to multi-task and work under pressure in order to meet competing deadlines;
- Integrity, initiative, credibility, diligence and attention to detail in managing work, recording transactions and preparing reports and financial statements;
- Sensitive, tactful, flexible, trustworthy, and demonstrates respect for confidentiality;
- Strong interpersonal skills and ability to work across functional units within the host institution, and with internal clients and external stakeholders in a multi-cultural environment;
- Excellent skills in the use of standard MS office applications (Word, Excel, Access and PowerPoint); experience in the use of ERP/SAP is desirable;
- Excellent written and verbal communication in English or French and a working knowledge of the other.
How to Apply
Interestd and suitably qualified candidatees should click on preferred job titles to apply online.
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