Administrative Assistant
Geovitec Oil Services
04-Dec-2015
₦100,000
LAGOS ,
Oil and Gas
Job Description:
The Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.
Duties and Responsibilities
- Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
- Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
- Assist in the provision of logistic support for workshops and trainings.
- Assist in the maintenance of an efficient records/storage of all office supplies.
- Serve as point of contact for logistical and administrative needs in the department.
- Coordinate all administrative and secretarial support services for the department (as relevant).
- Record minutes of staff meetings and circulate same amongst the staff of the department.
- Assist with production of presentation materials for staff members.
- Perform any other duties as assigned.
Knowledge, skills and abilities:
- Knowledge of general office practices and administrative procedures.
- Report to supervisor on variances and status on regular basis.
- Resourceful in gathering and providing information.
- Knowledge of budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well develop computer skills, including knowledge of Microsoft office products.
- Typing skills.
Qualifications and Requirements:
- Minimum of HND or University degree, or recognized equivalent.
- Familiarity with administrative and secretarial skills is an advantage.
- Experience in handling confidential and sensitive information.
- Strong knowledge of MS Office (Excel, Word, PowerPoint). Excellent analytical, planning and organizational skills with strong attention to detail.
- Ability to multi task and shift priorities quickly.
- Must be flexible, resourceful, and detail oriented.
- Effective interpersonal and communication skills.
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