Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
POSITION : Program Assistant
Job Summary
The Project Assistant will provide logistic and administrative support to the 4Children Nigeria team to ensure project timeline and deliverables are met, in particular provide key support to the Program Director to ensure proper project implementation, achievement of targets, and communication with partners, donor and key stakeholders.
The position with liaise with program staff with the goal of providing efficient program and administrative support thereby ensuring timely and efficient program delivery.
Specific Responsibilities
Provide support in the development of project materials, reports, presentations, and webinars.
Schedule conference calls, distribute agendas and take meeting notes, track action items, and provide key related analysis, materials, and other supporting resources.
Provide administrative and logistical support for technical assistance projects, including development and formatting of resource materials, customization of standardized materials from templates, and posting resources to website.
Support technical assistance projects by conducting website user set-up, data entry, data management and upload, and data quality control review processes.
Work with other team members to ensure that project-related activities are tracked in work plans and support tracking tools.
Ensure program information is uploaded and updated in Gateway on an ongoing basis.
Provide input for process improvement in streamlined procedures, accurate data and high quality client service.
Support meetings with note taking and minute development and sharing when requested.
Build strong, positive relationships with all internal and external project stakeholders for ongoing communication, collaborative planning, and shared problem-solving.
Support the development of annual work plan and budget activities as requested.
Provide ongoing coordination of program staff travels plans working closely with CRS administration team, procurement and logistics teams including drivers.
Provide human resources management functions in coordination with the human resources manager
Based on need, the Program Assistant will perform petty cash management role for the office.
Qualifications
Bachelor's degree in International Development, Public Health, Psychology, Sociology or related field.
Minimum 2 years in providing administrative support in a similar context.
Strong interpersonal, cross -cultural and training/mentoring skills
Proficiency in MS Office Applications: Word, PowerPoint, Outlook, Excel
Experience providing logistical support and general project support, such as activity tracking, task coordination, and material formatting.
Superior attention to detail and the ability to meet stringent deadlines
Strong analytical, problem-solving and decision making capabilities
Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment
Strong team player with the ability to take initiative and work well independently
Excellent verbal, oral, interpersonal and written communication skills in English
Ability to exercise good judgment, discretion, tact, and diplomacy.
Travel:
Regular travel within Nigeria to provide administrative and logistical support at partner planning meetings, trainings, program review workshops and other events as required.
How to Apply
Interested and qualified candidates should download the CRS Application Form below and send with a detailed 3-page resume in a one-word document to: NG_HR@global.crs.org
Click here to download the CRS Application Form
Legal Secretary - SABS at African Development Bank (AfDB)
Talent Developer Assistant & Methods Lead in a Multinational Oil and Gas Company
Immigration/Visa Officer, PHC & Lagos in a Multinational Oil and Gas Company
PTM Archive Co-Ordinator (PHC) at Maventeq Systems Limited
Payroll Officer at Maventeq Systems Limited
Accounts Receivable Officer at Sahara Group
MoreConsultant (Orthopaedic & Traumatology Paediatrics) at the Lagos University Teaching Hospital (LUTH)
Consultant (Haematology & Blood Transfusion) at the Lagos University Teaching Hospital (LUTH)
Consultant (Anatomic & Molecular Pathology) at the Lagos University Teaching Hospital (LUTH)
Medical Officer (Clinical Pathology) at the Lagos University Teaching Hospital (LUTH)
Consultant (Medicine - Rheumatology) at the Lagos University Teaching Hospital (LUTH)
Accounts Receivable Officer at Sahara Group
Quality Control Officer at Sagar Vitaceuticals Nigeria Limited
More