ADMINISTRATIVE ASSISTANT

MULTALINK LOGISTICS GROUP 01-Mar-2016 ₦100,000 - 150,000 LAGOS , OGUN , Public Relations Customer Service Business Development

Multalink is one of the leading national and international freight forwarding, relocation and project logistics management companies delivering cost-effective solutions throughout Africa, Middle East and Europe. It is established in 1992. Multalink develops comprehensive freight forwarding, project logistics and relocation service plans tailored to meet specific requirements of customers. This is accomplished by learning customers’ exact objectives with regards to their internal and external requirements, thus ensuring that Multalink will provide quality services more consistently than any other service provider in the market.

Job Ref: 003

Job Description

The Administrative Assistant will work within the finance and administration department and report directly to the Human Resources Officer/Manager.
He/she will also work closely with the Finance Department on specific financial procedures such as document retention and filing system.

Specific Duties and Responsibilities

Manage front desk administrative operations and procedures
Act as the first point of contact for all visitors and callers at the reception
Keep visitors and callers log
Process and deliver internal and external mails, correspondences etc as required.
Collate and regularly update staff lists, overseas offices contacts and related information
Provide operational support to meetings held in the conference room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions
Collate all volunteer and intern speculative applications
Contribute to team-wide communications and knowledge management, and participate in organization-wide events management
Sign-off on daily checklist guiding workers activities (include documentation of any exception noted on daily basis and report such to line manager)
Timely scanning and cloud- uploading of official documents (finance, administrative and HR documents) in line with organizational policies and procedures
Perform document retention procedures such as photocopying, filing, serialization (both in soft and hard copies) of administrative, HR and finance documents
Any other duties as assigned by supervisor

Job Requirements

B.A, B.Sc./ HND certifications in any discipline, social sciences preferrable.
Good interpersonal skills
Good planning and organizational skills
Prior experience in a related position is desirable but not mandatory
Must be able to travel to any part of the country where multalinks works
Ability to integrate and work well within multi-ethnic and multicultural teams
Proficiency with MS office package mandatory
Experience in using HR software is desirable

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ADMINISTRATIVE ASSISTANT

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