United Nations Development Programme (UNDP) helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.

POSITION : Programme Analyst (UNOCHA)

Duration of Initial Contract: Initial duration of one year (with a possibility of an extension)

Background
Under the guidance and direct supervision of the Protection HAO in Nigeria, the Programme Analyst will ensure effective and efficient support on all activities related to Inter Cluster Coordination and Programmes while maintaining full confidentiality in all aspects of assignment, maintenance of procedures, management of information flow, follow up on deadlines and commitments made. 

The Programme Analyst will work in close collaboration with the UNOCHA team in Nigeria with support to the humanitarian community (UN Agencies and partners)to ensure efficient flow of information, coordination and reporting, support development of agendas and draft letters.

Duties and Responsibilities
Summary of Key Functions:

Ensures effective and efficient program support to the Inter Cluster Coordinator;
Support report writing and dissemination;
Support preparation and implementation of the OCHA CO Work Plan;
Information Management;

Ensures effective and efficient program support Inter Cluster Coordinator focusing on achievement of the following results:

Support development of concept notes, reports, research, briefing materials, and note taking at meetings as and when required;
Support the National Emergency Management Agency (NEMA) on the coordination of humanitarian assistance by identifying and setting up appropriate structures and preparing relevant inter-sector coordination meetings at federal level when required. Ensure close consultation and coordination with national and local authorities and partners,
Support NEMA in the coordination of inter-agency needs assessments when required and support contingency planning in the event of immediate threats;
Assist with the HCT inter-sector coordination, which includes coordination of the Humanitarian Programme Cycle (HPC) within the framework of the Strategic Response Plan (SRP) for Nigeria, Maintenance of rosters of partners and humanitarian organizations in Nigeria;
Maintain contacts with partners, arrangement of appointments and meetings;
Draft and review incoming and outgoing correspondence for OCHA CO NIGERIA, and ensure proper dissemination and follow up;
Ensures provision of effective reporting and dissemination focusing on achievement of the following results;
Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system;
Build and maintain relationships with UN agencies, NGOs and governmental officials to ensure the effective exchange and dissemination of current information;
Manage information to support OCHA, the UN system as well as the humanitarian community at large;
Preparation and implementation of OCHA Nigeria Work Plan focusing on the achievement of the following results;
Provide support in the development of the annual work plan and reports;
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts;
Any other assignments at the request of the Inter Cluster Coordinator and/ or colleagues;

Information Management:

Maintain and update regularly the UNOCHA database;
Dissemination of information ( internal and external communication, updates);

Competencies
Advocacy/Advancing a Policy-Oriented Agenda:

Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts.

Results-Based Programme Development and Management:

Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals
Participates in the formulation of project proposals.

Building Strategic Partnerships:

Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches:

Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Tracks bottlenecks, problems and issues, and proposes solutions
Responds positively to new approaches

Resource Mobilization:

Providing information and documentation to resource mobilization
Collects information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
Records information on donor contributions/funding in a timely, organized and accessible manner
Promoting Organizational Learning and Knowledge Sharing.

Basic Research and Analysis:

Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
Identifies and communicates opportunities to promote learning and knowledge sharing
Develops awareness of the various internal/external learning and knowledge-sharing resources

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of Information Communication Technology (ICT) and good writing / reporting skills and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for OCHA’s Goals:

Research and analysis
Identifies relevant information for advocacy for OCHA’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in OCHA’s advocacy efforts
Support the identification of opportunities for advocating for OCHA’s mandate.

Client Orientation:

Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly.

Promoting learning and knowledge management/sharing are the responsibility of each staff member:

Informed and transparent decision making.

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Learning and sharing knowledge and encourage the learning of others.

Required Skills and Experience
Education: 

Master's degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences, Law or related field would be desirable, but it is not a requirement;

Experience:

At least 2 years of progressively responsibility in coordination, project management, communication and programme experience is required;
Must be conversant with UN operational system;
Excellent Information Communication and Technology (ICT) and Report Writing skills.;
Knowledge of Information Management (IM);
Ability to build networks and partnerships and capacity to work in a team;
Demonstrates critical ability and sound judgment in the pursuit of requests to full completion;
Balances meeting deadlines, while maintaining high professional standards and accuracy;
Demonstrates the highest level of discretion and helpfulness in a manner OCHA CO Nigeria promotes a positive working environment;
Demonstrates understanding of the UN organizational structure and external partners for purposes of efficiently handling incoming queries and requests, and for collecting information and performing liaison functions;

Language Requirements:

High fluency in English (verbal and written) in both is essential; working knowledge of at least one other official UN language is an asset.