Executive Assistant at the International Institute of Tropical Agriculture (IITA)

Employment Nigeria 27-Apr-2016 IBADAN , Agriculture Secretarial

IITA is one of the world's leading research partners in finding solutions for hunger, malnutrition, and poverty. Its award-winning research-for-development (R4D) approach addresses the development needs of tropical countries. IITA works with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture. IITA is a non-profit organization founded in 1967 in Nigeria and governed by a Board of Trustees. IITA works on the following crops: cowpea, soybean, banana/plantain, yam, cassava, and maize. It is a member of CGIAR, a global agriculture research partnership for a food secure future.

IITA seeks suitable Nigerian for the position below at the Institute’s Headquarters, Ibadan:

POSITION : Executive Assistant to the DDG-P4D

Ref. IITA-HR-NRS2016-016
Recruitment Type: National (3-year renewable contract)

Job Descriptions

Reporting directly to the Deputy Director General, Partnerships for Delivery (DDG-P4D), this position provides executive professional and administrative support to the DDG in the day-to-day administration of the Directorate.
The incumbent serves as a primary point of contact for the DDG-P4D on all matters pertaining to the Directorate, maintaining high confidentiality as may be required and exercising discretion and a good sense of judgment.
The Executive Assistant will have the ability to work independently, and must be able to work under pressure at times to handle a wide variety of activities.

Responsibilities

The successful candidate will among other things perform the following duties and responsibilities:
Work closely and effectively with the DDG, and be proactive in bringing up matters that should receive his attention with proposals on solutions regarding any operational issues
Perform a broad variety of administrative tasks for the DDG in all aspects including managing his meetings, commitments, appointments/schedules, travels, and other routine and non-routine activities of the Directorate and following up appropriately
Organize and prioritize large volumes of information and calls, handling correspondence professionally, raising draft statements and responses on behalf of the DDG and/or recommending appropriate course of action
Support the DDG in preparation for the meetings of the Board of Trustees, assisting with the design and development of relevant presentations by the DDG
Provide administrative support for the DDG's participation at meetings of the Management Team and other institutional meetings and conferences
Liaise appropriately with Units/Projects within the Directorate and in the Institute on pertinent issues and submit appropriate reports to the DDG
Build and manage good working relationships that are crucial for the success of the work of the Directorate, maintaining discretion and confidentiality
Develop, maintain and update relevant databases for the effective running of the Directorate, facilitating easy retrieval of information
Keep record of P4D corporate documentation including documentation relating to correspondence, reports and procedures
Research, analyse and prepare reports (including technical reports) for consideration of the DDG
Support teams in the management of special projects and cross-divisional coordination work plans
Prepare the annual budget and financial reports, track expenditure and ensure effective management of the Directorate budget
Monitor progress of projects allocated to staff by the DDG; prioritize and ensure that reports and correspondence are dealt with efficiently and effectively
Manage procurement of materials and equipment required for the effective running of the office
Perform any other duties as may be assigned by the supervisor from time to time

Qualification and Competencies
Qualification:

B.Sc. or HND in Administration, Management, Business Administration or related discipline, plus a related Master's degree with 10 years cognate experience in partnership development, communications, particularly in an international multilingual and multicultural environment supporting executives.

Competencies:

Strong communication skills - verbal and written
Strong leadership skills
Strong organizational and analytical skills
Demonstrated proactive approach to problem-solving
Cultural intelligence
Personal effectiveness
Political awareness
Project management
Good sense of judgment and discretion
Team-player, collaboration/relationship management skills
Flexibility
Results oriented
Experienced and proficient in using Word, PowerPoint and Excel

Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

How to Apply
Interested applicants should complete the online application, attaching detailed Curriculum Vitae saved with their names in Microsoft word format. The application must include the names and e-mail addresses of three professional referees which must include the applicant’s current or previous direct Supervisor, professional colleague and evidence of current remuneration package.

Sorry the application deadline for this job has elapsed

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Executive Assistant at the International Institute of Tropical Agriculture (IITA)

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