Procurement Services Assistant at The United Nations Children's Fund (UNICEF)

Employment Nigeria 05-May-2016 ABUJA , Procurement Administrative

The United Nations Children's Fund (UNICEF) - For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

POSITION : Procurement Services Assistant, GS-6

Work Type: Fixed Term Staff

Purpose for the job

Under the supervision and guidance of the Supply Manager in the country office, the Supply Assistant shall support in the procurement of programme and operational supplies in an efficient, timely and cost effective manner.
The supply assistant will assist in the procurement, receipt, warehousing, distribution and monitoring of UNICEF's supplies & equipment to the assisted-government projects in support of the country programme in Nigeria.

Summary of Key Functions/Accountabilities
Support to country office supply planning process and its execution:

Researches into the market and intranet to ensure adequate price information, realistic DATs are set in the planning stages.
Liaison with all sections assigned to him/her to ensure the supply plan is in place and collated before the end of first quarter.
Ensure all collated supply plan are well documented, stored and monitored for proper execution.

Support to programme and operations colleagues in the issuance of purchase requisitions:

Interact with Programme / operation Sections in the preparation and issuance of appropriate documents i.e. Supply Requisitions (accuracy in the specifications, budget estimates, realistic DATs and coding in line with Supply Manual).
Undertakes reconciliation and adjustments of expenditures on requisitions, recording proof of delivery for GIT (goods in transit) updates, monitoring of Contracts for closure, etc

Support in market survey and maintains an effective and robust supplier database:

Researches into the open market and intranet to ppre-qualify suitable vendors as need arises and ensuring adequate records of these vendors in VISION.
Maintaining a chronological filing system for vendors
Analyzing vendor performance at the end of every year and recommend non performing vendors to the Supply and Logistic Manager for appropriate action.

Prepares bidding documents, draft CRC submission, raise POs, sets realistic DATs to ensure prompt delivery and keeping adequate records of all transactions:

Prepares bidding documents (e.g RFQ/RFP, ITB) circulation same to UNICEF registered vendors, conducts bid opening in liaison with supervisor and other sections, bid tabulation, draft CRC submission and raise PO.
Monitoring POs to ensure UNICEF obtains delivery promptly and according to the set DATs
Conducts pre-delivery inspection of high value POs as per supply manual and NCO supply SoP. Documenting the results and filing them appropriately
Prepares monitoring and reporting information for supervisor on status of PO and requisition on weekly basis for effective monitoring of performance indicators.

Support in knowledge management and capacity building of both supply colleagues and implementing partners:

Conducts end user monitoring in liaison with programme colleagues and recording gaps in that process
Supports capacity development activities to colleagues and government partners related to performance monitoring, good procurement and logistic practices
Preparing training materials and participating on exercises pertaining to supply and logistics chain value system

Educational Qualifications and Work Experience

Completion of secondary education, preferably supplemented by technical or university courses related to Supply and Procurement.
A minimum of 6 years of progressively responsible work experience in the functional area of procurement.
Fluency in English. Knowledge of another UN language and local language of the duty station, an asset.

Competencies and level of proficiency required
Core Values:

Commitment
Diversity and inclusion
Integrity

Core competencies:

Communication (II)
Working with people (II)
Drive for results (II)

Functional Competencies:

Drive for result
Analyzing (II)
Applying technical expertise (II)
Planning and organizing (II)
Following Instructions and Procedures (II)

Sorry the application deadline for this job has elapsed

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Procurement Services Assistant at The United Nations Children's Fund (UNICEF)

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