Administrative Assistant at AS Operations West Africa Limited (ASO)

Employment Nigeria 31-Aug-2016 KADUNA , Administrative

AS Operations West Africa Limited (ASO) is a Nigeria-registered subsidiary of Adam Smith International (ASI). ASO provides operational support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and ENABLE. Operational services include IT and Communications; Residential and Hotel Accommodations; Administrative Support; Domestic Ground and Air Transportation; International Travel and Protocol; and, Security Services.

POSITION : Administrative Assistant - Contract Position

Job Summary

Based in Kaduna, this position works within the Administrative Services Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
This temporary mid-level administrative position provides support to management by carrying-out a coordinating role that ensures office operations are timely and are performed in an effective and efficient manner
Contract pay rate is similar to an Administrative Services Level 6 on the established pay scale
The contractor will be required to have a Tax Identification Number since taxes will be collected and remitted on their behalf with the appropriate tax authorities.

Responsibilities

Tracking and prioritizing all incoming emails;
Addressing telephone and email enquiries;
Creating and maintaining filing systems;
Booking and tracking hotel reservations;
Coordinating vehicle logistics;
Scheduling and attending meetings, creating agendas and taking minutes;
Keeping diaries and arranging appointments; and
Other related duties.

Knowledge, Skills and Abilities:

Excellent organizational skills;
Excellent customer service skills;
Excellent problem solving skills;
Attention to detail;
The ability to plan your own work, work on your own initiative and meet deadlines;
The ability to manage pressure and conflicting demands and prioritize tasks and workload;
Above-average oral and written communication skills in English;
Average oral communication skills in Hausa;
Tact, discretion and respect for confidentiality at all times;
A pleasant, confident telephone manner;
Reliability and honesty;
Above-average knowledge of MS Office including Excel, PowerPoint and Word;
Excellent research and presentation skills.

Education and Experience

A first level degree in Business Administration or Public Administration;
Previous work experience in an administrative or secretarial role is required;
Extensive experience with the use of Excel, Word and PowerPoint.

How to Apply
Interested and qualified candidates should send their CV's to:gm@asoperations.com Please note “Administrative Assistant” in the subject line.

Your application package should include:

A cover letter detailing how you meet the Education and Experience qualifications;
Your CV; and
Contact details for three recent work-related referees

Note

Only applicants who meet the Education and Experience qualifications will be contacted. If you do not meet these, you need not apply.
Applications received after this time will not be considered.

Sorry the application deadline for this job has elapsed

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Administrative Assistant at AS Operations West Africa Limited (ASO)

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