Officer, Travel and Logistics at Palladium
Employment Nigeria
23-Feb-2017
ABUJA ,
Administrative
Palladium i - we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
POSITION : Travel and Logistics -Officer
Background
- Palladium Nigeria is recruiting a Travel and Logistics Officer to administer travel and workshop logistics arrangements for activities across multiple projects funded by US Government and private foundations.
- This is a full-time position based in Abuja and reporting to the Operations Manager or his/her designee.
Responsibilities
Tasks:
- Participate in workshop and event planning and budgeting.
- Coordinate with technical and operations teams to collect quotations from vendors and assist in necessary procurements.
- Make reservations for conferences/workshops venue and participants? accommodation in line with company and project guidelines.
- Make reservations for air, train, or road travel as necessary.
- Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangement of venue setup, catering, workshop supplies, and equipment.
- Coordinate with technical and finance team to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time.
- Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments as per the corporate and project travel guidelines.
- Prepare payment vouchers for all approved expenditures.
- Coordinate with security department as per the security protocols for travel and event planning.
- Manage necessary vendor relationships to ensure smooth organization of workshops and programs. Maintain up-to-date list of vendors for accommodations, conference venues, travel logistics, workshop and stationery supplies, catering services, taxi/vehicle rentals, conference equipment and support services, interpreters, etc.
- Potential travel to event venues to provide administrative support during activities.
Minimum Education and Experience Required:
- Bachelor's degree in Business, Management, Public Administration or related field.
- A minimum of 3 years work-related experience.
- Experience in a fast-paced environment.
- Experience working with people in a customer service setting.
- Expertise using Microsoft Office including Microsoft Word, Excel, PowerPoint.
- Excellent communication skills required, both written and oral in local and English language
- Familiarity with US Government funded projects a plus.
Sorry the application deadline for this job has elapsed
