Logistics Support Assistant at FHI 360
Employment Nigeria
06-May-2017
UYO ,
Administrative
FHI 360 a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.
POSITION : Administrative/Logistics Support Assistant
Description
- The President’s Emergency Plan for AIDS Relief (PEPFAR) has chosen Akwa Ibom as one of its focus states for scaling up HIV prevention and control strategies.
- Data to be used to guide this scale up is heterogeneous and has significant gaps, highlighting the need for a more precise measurement of HIV prevalence in the state, and demonstrating the need for more locally-specific data to guide scale-up activities.
- As a result, USAID has mandated FHI 360 to conduct a population-based survey to describe the HIV epidemic in Akwa Ibom in order to guide future HIV control activities.
Responsibilities
- The Admin/ Logistics support assistant will report directly to the Akwa Ibom AIS Survey Manager, with guidance from the Associate Director, Continuous Quality Improvement and Public Health Evaluation.
- S/He will work very closely with the CQI/PHE team and the survey manager to provide consistent support to the AIS before and during the course of the survey.
- S/He will also collaborate and provide support to other members of the AKAIS core team and survey team.
Summary
- Coordinate activities in line with the demands of the operations of the survey
- Provides day to day support to the Survey manager
- Provide logistics support in terms of materials, tools, etc., that may be required by the survey Manager and team in Akwa Ibom
- Assist in arranging travel logistics for survey team, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
- Will coordinate the shipment of tools, materials, equipment and other such materials as may be required by the survey manager and the survey team
- Handle all photocopying assignments, development and printing of documents and photographs for the survey team
- Assist in the provision of logistic support for workshops and trainings
- Assist in documenting and maintaining an efficient records/storage of all office supplies
- Serve as point of contact for logistics and administrative needs at both the country office and Akwa Ibom state.
- Coordinate all administrative and secretarial support services for the survey team (as relevant).
- Record minutes of survey meetings and circulate same amongst the survey team
- Assist with production of presentation materials for staff members and facilitators during training
- Perform any other duties as assigned.
Qualifications
- Bachelor's Degree or its equivalent in Finance, Business, Behavioral/Social Sciences or related fields.
- 3-5 years of previous experience in providing administrative support.
Skills & Attributes:
- Resourceful in gathering and providing information
- Diligent, hardworking and time conscious
- Work under pressure and deliver survey deliverables within stipulated timelines
- Work with multi-cultural ethnic groups
- Knowledge of budget preparation and monitoring.
- Possess sound interpersonal skills, is flexible and adapts to changing situations
- Proficiency in Microsoft office and spreadsheets required
- Be able to travel 50% of time.
Sorry the application deadline for this job has elapsed
