Secretary (II) at The International Committee of the Red Cross (ICRC)
Employment Nigeria
03-May-2017
ABUJA ,
Secretarial
The International Committee of the Red Cross (ICRC) an independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflicts
POSITION : Secretary II
Responsibilities
- Participates to implementing of all information management projects or programs linked to information management.
- Ensures that users understand the need for changes and supports these changes.
- Participates to the revision of information management procedures in the delegation and sub-sites.
- In-charge of sending and receiving bordereaux in the delegation. Makes sure all sub-sites follow the standard procedures while preparing and sending bordereaux and trains whenever necessary.
- Makes sure that the letterhead stationery, business cards, envelopes, etc. comply with the applicable visual identity rules and orders on a regular basis to maintain stationery stock including pouch bags & seals in the delegation
- In-charge of Contacts database and supports/trains departments on its & follows up / supervises regularly on the updates by the Receptionist
- Ensures that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes solutions in cases of contradiction between the rules and local practices; ensures that all correspondence concerned by these rules that leaves the delegation is validated by the qualified person; organizes trainings for users when needed, knows the rules regarding signatures and ensures that these rules are applied by all staff in the delegation.
- Briefs / trains new staff on information management tools.
- Communicates and updates on a regular basis with the team regarding the tasks done, problems / issues to be addressed and give suggestions for better organization in the team / organization.
Qualifications
- Degree (bachelor or equivalent) in a related field.
- Knowledge of secretariat’s work.
- 1-2 years of professional experience in similar work.
- Written and oral English.
- Good knowledge of standard computer and other office equipment
Personal Attributes:
- Work autonomously.
- Interest and skills for training of users.
- Handle sensitive information with all required confidentiality.
- Good organization in daily work.
- Sense of responsibility and capacity to fix and respect priorities.
- Proactivity.
- Ability to cope with stress.
- Flexibility and availability.
- Ensuring compliance with ICRC directives and procedures.
- Perseverance.
How To Apply
Candidates should send their application letter, curriculum vitae and contact details of three referees to: ABJ_Recruitment_Services@icrc.org
Sorry the application deadline for this job has elapsed
