DBH Solutions an Infrastructure/Information Technology company
POSITION : Analyst, Training Program
Responsibilities
Review the RFPs submitted from the client ensuring that it is progressed through the RFP life cycle.
Obtain assistance from other departments (Engineering, Administration, Finance, etc.) as required to prepare the proposal.
Clearly define the requirements and Scope of Work offered to the client and identifies any clarifications or exceptions to the client’s request.
Ensure utilization of approved company vendors and OEMs, requesting costs if necessary to complete the RFP.
Submit proposals within the required time frame, ensuring follow-up within 3 days of submission.
Obtain feedback from projects for “lessons learned” to incorporate in future proposals.
Project Procurement:
Prepare and review purchase orders in order to verify accuracy, terminology, specifications and send copies to OEMs
Placing orders with our OEMs, tracking and following up on progress through to delivery, respond to queries about order status, changes, or cancellations
Determine if inventory quantities are sufficient for the RFP, liaise with Logistics to order required materials when necessary.
Project Management:
Assist in project planning, budgeting of all projects assigned to you
Monitor and track project milestones and deliverables and make revisions as and when the need arises.
Develop or update project plans for projects including information such as project objectives, technologies, systems, information specifications, schedules, funding, and resourcing.
Prepare project status reports by collecting and analyzing information from all lead engineers ensuring that the weekly report is sent out to the client in a timely manner
Confidence in own ability to intelligently communicate with Engineers on project progress as well as effectively lead the discussion
Ensure project documents such as high level project plans, SOWs, Change Request Form are completed
Identify the elements of project risks that are likely to give rise to disputes and claims.
Quality Assurance:
Monitor all quality related activities on the project
Attend client quality management meetings
The preparation and control of project quality system management documentation prior to project commencement.
Monitor the disposition of all issued non-conformance reports.
Monitor the progress and effectiveness of the project
Coordinate all QA/QC activities with the site Engineer
Ensure all work meets or exceeds the contract specifications and standard of excellence of the company.
Qualifications
Degree in Engineering, Mathematics and Science (Minimum second class upper) MSc is an added advantage.
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