Responsible for maintaining day to day bookkeeping, accounting records administrative and secretarial services for the company.
Reports to the HR Manager and the Director and is responsible for maintaining office services by organizing office operations and procedures.
The scope of work entails the preparation of financial statements, maintaining cash controls, supervising the administrative team, procurement, maintaining accounts payable and managing daily office operations, maintaining filing systems, and basic secretarial duties.
Responsibilities
Accounting duties such as producing invoices, expense receipts etc.
Recording sales receipts and deposit incoming cash and checks
Filing paper records and maintaining electronic records of all types of financial transactions
Maintaining filing of all paperwork and electronic files on company account
Maintaining office library of samples from suppliers/vendors and books.
Assist in compiling necessary documents for annual audit to submit to our company auditors
Travel plans and bookings
Maintaining office workflow and efficiency by developing and implementing office systems, layouts and equipment procurement/inventory control
Maintaining office policies by ensuring the established standards and procedures are followed by all employees thereby promoting process improvement
Contributing to team effort by accomplishing related results as needed
Skills & Experience
2 years or more Accounting, Administrative, Departmental and Secretarial experience
Experience in auditing is highly desirable
Communication, management and interpersonal skills, with the ability to identify issues and solutions and ensure timely task completion with minimal supervision
Organizational skills required
Capacity to perform and demonstrate a positive attitude as a team player
Excellent PC skills, with proficiency in various computer applications required for this position: Microsoft Office
Open to new technologies and willing to embrace the use of new technologies to improve collaboration, workflow, communication, efficiency and productivity
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