African Development Bank Group (AfDB) -  the premier pan-African development institution, promoting economic growth and social progress across the continent. 

POSITION : Director, General Services and Procurement

DESCRIPTION

The Position

Reports to the Vice President HRCS and is key to the attainment of the Bank’s transformative agenda for Africa through ensuring that there is adequate management of the Bank’s administrative affairs and assets management. Notably: (i) the optimization of the Bank institutional procurement and expenses; (iii) cost benefit analysis on some of the Bank services such buy/construct vs lease, negotiation of services such as travel and hotels catering, cleaning, transport, insurance.

 Responsibilities

Responsible for developing a strategic approach to defining, planning, organizing, coordinating and leading the activities of the Department. His/her duties include:

• Develop, propose and implement policies and procedures concerning the acquisition,allocation, operations and maintenance of the Bank’s vehicles and the use of personnel or rented vehicles;
• Lead Cost and benefit analysis for CGSP core activities;
• Lead the work program related to the formulation and implementation of proper and effective application of administrative policies within the Bank in such areas as restaurant, communications protection and safety of the Bank’s property;
• Lead the communication work program and resources programming related to the Bank’s mailing services:
• Direct and supervise activities related to management of all the Bank’s assets by formulating management policies, for assets at Headquarters and properties at residences (Cité BAD/villas and other Bank’s properties in the Bank’s country offices;
• Lead the strategic formulation of Bank-wide Medium Term Resource Framework in line with key corporate priorities, guided by sustainable general administration and institutional procurements;
• Lead the effective delivery of the CGSP department work and budget programming;
• Ensure the effective budget resources management with the objective of cost saving; 
• Ensure that the KPIs set for the department are met;
• Lead CGSP management team by regularly assessing the management team and intermediate level management skill mix and learning needs with the support of the Human Resources Department;
• Promote the Gender strategy by ensuring that the Bank is a safe place for women to work by making available provision of gender related equipment in all Bank’s offices premises;
• Lead and monitor the change management to ensure that the ultimate goal of the Bank is met and propose or recommend any corrective measures;
• Lead the strategic staffing of the department and the performance appraisal of work performance, appraising staff potential and determining training and development needs; and lead the staff enjoyment in CGSP within the framework of the Bank’s corporate vision on staff engagement;
• Lead the institutional procurement planning and implementation to ensure that staff are empowered with a clear focus on clients’ orientation and focus for clients results including planning, directing; and controlling all activities relating to institutional procurement, storage and maintenance of furniture, consultancy services, equipment and supplies including, development and implementation of policies and procedures for procurement of goods and services (e.g. equipment and supply purchase, service contracts, insurance);
• Lead the implementation of all institutional procurement ahead of time to ensure that the services rendered are effective and client focused;
• Lead the implementation of fixed assets and offices space planning to support the Bank’s mission including the decentralization strategy e.g. effective and efficiency definition of field’s offices sizes in line with the Bank’s orientation including the preparation of management and board decision document for purchase or leasing including renovation or outfitting of country office buildings;
• Lead the management of Bank’s Assets by directing and supervising activities relating to operations and maintenance of Bank buildings and related facilities including developing and implementing standards and procedures for operations and maintenance of Bank buildings, facilities, inventories, space;
• Lead and supervise all activities relating to staff transport and travel by formulating, proposing and implementing rules and policies for official travel and transportation;
• Perform other related duties such as participate in various standing committees’ meetings such as Annual Meeting Committee, Purchasing Committee and  Board meetings dealing with matters related to the Department’s function.

Selection Criteria

•  Master’s degree or its equivalent in Engineering, Management, Business Administration or closely related disciplines;
• Minimum of ten (10) years of extensive and progressive experience in an internationally recognized Financial or development Institution or similar to the Bank, five (5) years of professional experience should be at a managerial level;
• Professional qualification in asset management, project management or in institutional procurement will be an added advantage as well as competence in the use of ERP Systems (preferably SAP) and software relevant to project administration (share point) and standard Microsoft Suite of applications such as Word, Excel, Access, PowerPoint;
• Managerial skills, including interpersonal communication and client-orientation;
• Experience in strategic planning, financial analysis report writing and reviews;
• Experience in impact and scenario analysis;
• Undertake sound analysis (skills and methods), in order to conceptualize future work or organizational changes and develop strategies for change which includes strategic mind-set and capacity to translate strategic thinking into a compelling plan of action of a large international institution;
• Ability to work in partnership with a broad range of client contacts and demonstrate commitment to results that are in the client’s best interest;
• Build partnerships with a broad range of clients and deliver results that meet the needs and long term interests of clients within and outside the institution;
• Ability to develop a successful leadership style to establish and achieve exceptional organization performance and the ability to handle multiple responsibilities in a fast paced environment;
• Ability to ensure the timely accomplishment of tasks in the Department by giving valuable advice and providing constructive feedback;
• Build and lead a motivated and committed team across functional boundaries and utilize talent and expertise of team members in a productive way;
• Interpersonal skills. Capacity to influence and inspire confidence;
• Excellent written and verbal communications skills in French or English with a good working knowledge of the other language.