Vacancy at Médecins du Monde
Employment Nigeria
09-Jun-2017
BORNO ,
NGO
Médecins du Monde(Doctors of the World) an international humanitarian non-profit organization
POSITION : Base Logistician
Description
The Base Logistician will be mainly responsible for the below objectives.
Main Objectives
- Damboa Base Setting Up
- Supervising the supply chain – particularly pharmaceuticals
- Supervising the logistic support
- Support / Assist in Security Management
- No teamLogistics Reporting
Logistics Coordination
Objective 1: Base Setting Up/ Damboa:
- Through the strong support of Maiduguri Logistics, set up the Damboa base which is currently under process
- Ensure proper contract is made with the landlord and Follow up the implementation of contracts accordingly
- Ensure the rehabilitation works of the new base under set up is done as per the agreement between MDM and the Landlord
- Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor
Objective 2: Responsible for Supervising the Supply Chain
Activities:
- Make sure the safe & on time transportation of projects material to the field or between warehouses
- Anticipate the supply activities related to projects and convey to purchaser on time
- Participate in project assessments & planning as required
- Ensure the implementation of MDM supply procedure
- Monitor the supply team to follow the deadlines, delivery dates
- Make sure that all purchase done by following the financial plan, cash forecast
- Make sure that purchase follows the quality control procedure
- Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM standard (acceptable level)
- Make sure that supply team conducts Physical inventories for stock regularly
- Anticipate the transport needs for projects & office activities
Objective 3: Responsible for Supervising the Logistic Support
Activities:
- Ensure the tracking of equipment as per MDM procedures
- Anticipation for the need of equipment for the base
- Ensure the rehabilitation of premises & regular check
- Ensure the participation of logistics in selection of premises for projects & offices
- Ensure that communication means are available for professional work (internet, telephone etc.)
- Make sure proper utilization of IT equipment
- Conduct the logistics assessments in the field whenever required, and provide the support to team in the field.
- Ensure the efficient management of resources (fleet, IT, utilities)
- Ensure the good weekly vehicle planning
- Ensure the on time repair & maintenance of fleet (vehicle, generators,)
- Monitor the purchase of fuel for vehicles
- Anticipate the vehicle needs for base in relation with project & office activities
- Ensure the good usage of MDM equipment and update asset register regularly
Objective 4: Assist/Support in Security Management
Activities:
- Incident reporting
- Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
- Assist field coordinator in updating security plan
- Ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
- Information collection related to security situation in the area
Objective 5: Team management
Activities:
- Conduct the appraisal interview for staff under his/her supervision
- Participate in disciplinary actions
- Identify the training needs conduct/ arrange the training for them
- Make sure HR rules / guidelines followed in management of team with support from Head Office HR department
- Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
- Support the team in making work plan & prioritizing of task and follow-up
- Provide technical support to team on logistics’ issues
- Make sure that JDs for staff under his/her supervision are updated
- Participate in the relevant recruitments
Objective 6: Reporting:
- Make sure the information flow in terms of reporting
- Collect the data for reporting & analyse and give recommendations
- Send the monthly reports (Narrative Report, Procurement Tracking, Asset and Warehouse Report including Monthly Vehicle Summary) to the supervisor and his/her technical manager(Logistics Coordinator) at Maiduguri
Objective 7: Coordination
- Conduct the weekly logistics meeting (planning etc.)
- Participate in weekly base meeting
- Make sure the coordination among the Logistics team (sharing of information)
- Make sure the coordination between logistics & technical departments on logistics issues
- Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)
Objective 8: Programme Support
- Ensure the MDM clinics are able to access materials from either Damboa or Head Office
- Provide on-site logistical support to the MDM clinics in Damboa
QUALIFICATIONS:
- Degree / Diploma in Logistics Management, or close subject matter
- 2 years of experience in field of Logistics with INGO
Required Skills Management Experience:
- Communication Skills, Diplomacy and Relational skills
- Financial Management skills
- Capacity to manage large quantities of products, activities and information
- Good/Fluent English Knowledge
- Computer knowledge (Word/Excel), security management.
- Good organizer
- Diplomacy
- Rigour (on procedures)-
- Experience in supervising a team
- Team Spirit
- Autonomy
- Negotiation Skills
- Honesty
How To Apply
Candidates should send their CV's and Cover Letter via : recruitment.nigeria@medecinsdumonde.net
Sorry the application deadline for this job has elapsed
