Vacancy for an Administrative Assistant at The International Committee of the Red Cross (ICRC)

 Employment Nigeria 05-Jul-2017 BORNO , Administrative   NGO  

The International Committee of the Red Cross (ICRC) an independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence 

POSITION : Administrative Assistant

 Responsibilities

  • Ensures each event in the professional life of each resident staff is documented in his/her HR file (confirmation letter, training certificates, upgrade, change of position, disciplinary measures etc)
  • Provides staffs with advices and/or assistance pertaining to HR matters
  • Arranges hotel/guestroom accommodation for visitors and processes administrative follow up of welcome expenses (invoices and all required attachments according to procedure) and to ensure their payments
  • Performs other duties as requested by the Head of Office
  • Ensures that financial supporting documents are produced and acceptable according to ICRC financial rules (translation, supplier information and stamp, logistic support documents, approvals etc.)
  • Monitors regularity of payments and to reports discrepancies
  • Takes charge of daily management of the Sub-Delegation bank account under supervision of the Head of Office
  • Monitors premises lease agreements: drafts new contracts, follow-up expiring lease agreement, processes renewal
  • Sets up HR files of newly recruited staff and requests all compulsory personal documents

 Qualifications

  • Fluent written and spoken English
  • High computer literacy and very good computer skills especially Office software.
  • University education in Business Administration or Secretarial
  • 4 years’ professional experience in a similar field

Personal Attributes:

  • Initiative, organised, methodical and flexible personality,
  • Strong humanitarian motivation
  • Capacity to manage and to mentor staff under his/her supervision
  • Team leadership skills
  • Sense of confidentiality and reliable

How To Apply
Candidates should send their application letter, curriculum vitae, and contact details of three referees to: ABJ_Recruitment_Services@icrc.org Please clearly indicate “Administrative Assistant Damaturu" as the subject 



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