Office Administrator at The International NGO Safety Organisation
Employment Nigeria
05-Jul-2017
BORNO ,
Administrative
NGO
The International NGO Safety Organisation (INSO) is a humanitarian safety organization
POSITION : Field Office Administrator
DESCRIPTION
- To oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri.
- Report directly to the INSO Country Administration Manager (CAM) Nigeria.
- Supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.
Objectives
- Assist the CAM in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
- Assist the CAM with travel and accommodation arrangement from around the north East and North West region.
- Provide office support services in order to ensure efficiency and effectiveness within the INSO office
- Maintain service contracts in coherent and accessible manner
- Assist the CAM in all others administrative, financial and procurement/logistical requirements
- To maintain and control the cashbooks and ledger
- Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
- Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
- To assist the CAM in the HR national staff administration
- Assist the CAM to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)
- To assist the CAM in the HR international staff administration
Mandatory Requirements
- Admin/HR/Finance educational background and working experience
- Staff management experience
- Mandatory INGO experience 2 years
- Knowledge of administrative, HR and logistical processes
- Computer literate
- Fluent in English (spoken and written)
- Fluent in Hausa (spoken)
Preferred Characteristics (Not mandatory, but advantageous. Please specify in cover letter)
- Existing (relevant) local information networks and contacts.
- Previous exposure to North East Nigeria
- Knowledge of Kanuri will be an added advantage
- Organised and structured personality
How To Apply
What you need to apply
- Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (2 page maximum).
- Up to date CV (2 pages maximum).
Candidates are requested to send the above files to:jobs@nga.ngosafety.org using "INSO - Field Office Administrator" as the subject
Sorry the application deadline for this job has elapsed
