Jhpiego - is a global leader in improving healthcare services for women and their families.
POSITION: Executive Officer
DESCRIPTION
- Work closely with the Country Director and its management team to provide support for top level management.
- Provide executive level administrative support, clerical support, receiving partners/visitors, arranging travel and correspondence, and scheduling meetings.
- Enhance the Country Director’s effectiveness by providing information management as well as representing the Country Director to others.
Responsibilities
- Maintains confidence and protects operations by keeping information confidential.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Produce reports, presentations and briefs for office of the Country Director.
- Contributes to team effort by accomplishing related results as needed.
- Undertake any other duties as maybe required commensurate with the level of the post.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
- Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any followup action.
Qualifications
- Degree in Social/Behavioral Sciences, Public Administration and Health related courses. Masters in any of this related field will be an added advantage.
- A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
- Membership of Chartered Institute of Administrators added advantage.
Knowledge, Skills and Abilities:
- Strong verbal and written communications skills.
- Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
- Demonstrated expertise working with management teams.
- Critical thinking and problem-solving.
- Strong time management, planning and organizational skills.
- Strong interpersonal skills with a pleasant personality.
- Discretion and confidentiality.
- Ability to multitask and prioritize daily workload.
- Proficiency in English.
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:
- Make responsible decisions that result in time and cost containment and clear accountability
- Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
- Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.
- Model the mission and values stated above
- Participate in the business development processes
- Contribute to the knowledge sharing and transfer process
How To Apply
Candidates should submit an Application letter and a CV as one single word document to: ng-recruitment@jhpiego.org with position applied for as the subject
Sorry the application deadline for this job has elapsed
