POSITION : Head, Corporate Services

 Responsibilities

• Develops and implements policies, procedures and practices in keeping with current industry best practices and compliant with all applicable laws and regulations
• Oversees adequate management of the information technology function including data security, back up, technology upgrades & implementation in consultation with designated external contractors
• Provides related expert advisory and consultative support services to employees at all levels of the organization, including executive, management, and frontline staff
• Provides assistance to the management and employees in the interpretation and application of human resources policies, practices and guidelines
• Ensures the effective and efficient management and operations in accordance with the values and strategic direction of the institution
• Provides expert advice and support to the Executive team in the financial monitoring, planning, forecasting, budgeting and analysis of the various business service units within the institution
• Manages, monitors and report on the institution’s compliance with all statutory, funding, grant, contractual & legislative obligations
• Participates in the development, implementation & review of the institution’s strategic and operational business plans
• Develops, implements & administers effective administrative, financial & operational policies, procedures and guidelines in consultation with the Executive Team
• Plans, manages and develops the institution's financial, regulatory, legislative, administration, human resource and information technology (IT) functions in an efficient and effective manner
• Develops new and or revised services in areas of responsibility as required
• Leads, manages and develops staff and contractors to ensure the efficient & effective operation of Corporate Services and the provision of timely & accurate information
• Creates a high performance culture by collaborating with management and employees to establish a positive work environment
• Develops and maintains relationships with key stakeholders, including within government, NGOs, community and corporate sectors
• Collaborates with the Board and Executives, Federal and State Government agencies, Local Government, the community and private sectors, to implement the Business Plan
• Attends and participates in meetings of the Executive, Board, Board Committees, and internal & external committees as necessary
• Undertakes the day-to-day operational tasks for Corporate Services
• Ensures operating expenditure is within approved guidelines
• Provides monthly reports on areas of responsibility to the Executive Officer and other reports as required
• Prepares and submits communications and marketing information for Corporate Services
• Identifies funding opportunities and assist with the development of submissions in consultation with the Executive team
• Ensures compliance with the institution's policies & procedures and undertake other duties as required by the Executive Officer
• Develops, implements & administers effective financial & administration management systems & infrastructure
• Oversees the preparation of the institution’s financial projections, budgets and reports and administer all financial accounts
• Provides financial advice, support and guidance to the Board, Executive team & other business units as required
• Provides assistance to the Executive Officer & Board in ensuring that financial policies, systems, and processes promote and protect the financial position of the organisation
• Prepares all payments for approval by key signatories on accounts
• Prepares and processes payroll, salary, taxation, etc. ensuring compliance with relevant legislation and current professional accounting practice
• Prepares and monitors cash flow projections for multiple projects
• Undertakes timely and accurate processing of day-to-day financial transactions, including the reconciliation and payment of creditors and the reconciliation and maintenance of debtors
• Ensures financial records are consistently backed up and stored adequately
• Prepares relevant financial reports for external funding bodies and provide monthly financial reports and other reports as required
• Ensures the effective financial management (integrity of accounting, budgeting, financial reporting and forecasting, balance sheet & cash flow) of the institution
• Provides assistance to the Executive Officer to ensure compliance with statutory, funding, contractual and legislated obligations relating to the operations of the institution
• Ensures Board and organisational compliance with the relevant laws and regulations
• Prepares organisational documents as needed for legal and financial compliance matters
• Conducts research and analysis of the institution’s operations in relation to risk management and compliance with Work, Health & Safety legislation
• Develops, reviews and administers all business contracts and liaise with external contractors as required
• Participates in the development and implementation of human resource strategies in line with current and future goals and objectives
• Provides advice on all aspects of human resource management including employee and organisational development
• Participates in the development and administration of employment contracts and job descriptions and ensure all aspects of the institution’s human resource and industrial relations functions are compliant with the Nigerian labour law and other applicable legislation
• Ensures that recruitment, performance reviews and management processes are undertaken in accordance with the institution’s values
• Builds organizational capability and effectiveness through driving integral strategies and practices covering all facets of human resources; including but not limited to talent acquisition, training and development, employee relations, compensation, benefits and performance management

Qualifications

• Bachelor's Degree in the Arts / Law / Humanities /Social Sciences/ Management Sciences
• A Master's Degree in Administration, business, management or any related field
• Membership of the Institute of Chartered Secretaries & Administrators, Nigerian Bar Association or any related certification in management
• 15 years working experience in secretarial/ legal capacity role is required of which at least 8 should be at managerial level

Skills and experience:

• Demonstrates expertise in resource management and quality assurance
• Excellent analytical skills
• Ability to identify key organizational issues
• Understanding of financial processes and procedures
• Demonstrated knowledge of the financial industry
• Understanding of legal and secretarial practices
• Knowledge of relationship/stakeholder value and management practices
• Knowledge of conflict management