Administrative Officer at International Medical Corps (IMC)
Employment Nigeria
26-Jul-2017
MAIDUGURI ,
NGO
International Medical Corps (IMC) is a humanitarian, non-profit organization
POSITION : Human Resource and Administrative Officer
Responsibilities
Administrative Duties:
- Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Develops administrative assistant by providing information, educational opportunities, and experiential growth opportunities.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Manage and coordinate all travel arrangements for staff as directed by supervisor.
- Facilitate timely hotel or guest house booking and arrangement for visiting Staff
- Advocate and promote a healthy, creative and safe work environment.
- Ensure proper functioning of the office
- Responsible for dealing with day-to-day IT queries
- Coordinating submission of staff Time sheet
- Verifying receipt of supplies.
- Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
- Overseeing the running of the Guest house and domestic Staff with the assistant of HR/Admin Assistant
- Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics /projects
- Custodian and distributor of Field assets
Human Resource Duties:
- Manage employee relations
- Coordinate and facilitate employee exit process and archive all required documents.
- Track and monitor Expatriate’visa extensions
- Monitor proper use and functionality of office equipment by utilizing efficient tracking methods
- Uploading Staff details on Cost point
- Pay slip preparation and distribution
- Ensure hire processes are in compliance with the formalities and registration required by local law.
- Overseeing Staff on-boarding processes.
- Coordinating submission of time-sheets
- Manages and updates staff data base.
- Track and Monitor Staff annual leave, sick leave and absences
- Develops administrative assistant by providing information and growth opportunities, coaching and guiding
- Any other duties as assigned by supervisor.
Qualifications
- Degree in Business Administration, Finance or any other related field
- 2 years cognate experience in an INGO setting is an added advantage.
- Report writing, Organization and analytical skills
- Knowledge of Microsoft office packages
Competencies:
- Extremely flexible, and have the ability to cope with stressful situations
- Reporting and writing skills, managing processes,
- Analytical and Problem Solving
- Inventory control
- Strong communication skills: oral, written and presentation skills.
- Should be a team player and culturally sensitive.
- Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
- Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
- Proficiency in Microsoft Office
How To Apply
Candidates should send their applications and CV's to: imcnigeriavacancy@internationalmedicalcorps.org
Sorry the application deadline for this job has elapsed
