Receptionist at Adexen Recruitment Agency

 Employment Nigeria 21-Jul-2017 NIGERIA , Customer Service  

POSITION : Receptionist

DESCRIPTION

  • Immediate report of any faults observed in reception, telephones, PABX and general office equipment to OM for immediate action
  • Take record by imputing all company proposals and profiles into the system
  • Ensure the phone lines never run out of airtime
  • The front desk must be kept tidy and presentable with all necessary material at all times (pens, forms, paper etc.)
  • Organize booking for meetings in the boardrooms in the Diary at the reception. Find out if refreshment will be needed
  • Direct Visitors where they can sign in
  • Collect and distribute parcels and other mail after it has been registered at the reception to the OM
  • Be at the reception at all times
  • Receive/make phone calls on behalf of staff and route calls to specific persons.
  • Attend to customers and visitors warmly and referring them to appropriate units, sections and staff
  • Schedule meetings and conference rooms.
  • Be available during the monthly general cleaning
  • Ensure that the reception area is comfortable and conducive for visitors
  • Receipt of incoming mails and dispatch of outgoing mails through designated courier company
  • Perform basic bookkeeping, filing, and clerical duties. (e.g. Monthly Airtime Usage, Voucher for Water, Calls coming in and going out etc.)

Expectations

  • First Degree or its equivalent in any discipline from a reputable institution
  • 1-2 years of post-NYSC experience
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Communication and people skills
  • Organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation
  • Well-dressed, presentable and professional outlook
  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g. fax, printer etc.)
  • Knowledge of basic stock and bookkeeping
  • Proficient in English (oral and written)
  • Any other administrative job functions as may be assigned by the OM, directors or partners of the firm


Sorry the application deadline for this job has elapsed



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