Immediate report of any faults observed in reception, telephones, PABX and general office equipment to OM for immediate action
Take record by imputing all company proposals and profiles into the system
Ensure the phone lines never run out of airtime
The front desk must be kept tidy and presentable with all necessary material at all times (pens, forms, paper etc.)
Organize booking for meetings in the boardrooms in the Diary at the reception. Find out if refreshment will be needed
Direct Visitors where they can sign in
Collect and distribute parcels and other mail after it has been registered at the reception to the OM
Be at the reception at all times
Receive/make phone calls on behalf of staff and route calls to specific persons.
Attend to customers and visitors warmly and referring them to appropriate units, sections and staff
Schedule meetings and conference rooms.
Be available during the monthly general cleaning
Ensure that the reception area is comfortable and conducive for visitors
Receipt of incoming mails and dispatch of outgoing mails through designated courier company
Perform basic bookkeeping, filing, and clerical duties. (e.g. Monthly Airtime Usage, Voucher for Water, Calls coming in and going out etc.)
Expectations
First Degree or its equivalent in any discipline from a reputable institution
1-2 years of post-NYSC experience
Excellent knowledge of MS Office (especially Excel and Word)
Communication and people skills
Organizational and multi-tasking abilities
Problem-solving skills
Customer service orientation
Well-dressed, presentable and professional outlook
Proven experience as front desk representative, agent or relevant position
Familiarity with office machines (e.g. fax, printer etc.)
Knowledge of basic stock and bookkeeping
Proficient in English (oral and written)
Any other administrative job functions as may be assigned by the OM, directors or partners of the firm
Sorry the application deadline for this job has elapsed
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