Vacancy at African Development Bank Group (AfDB) for Principal Travel Office

Employment Nigeria 09-Sep-2017 AFRICA , Banking and Finance

African Development Bank Group (AfDB) - the premier pan-African development institution, promoting economic growth and social progress across the continent.

POSITION : Principal Travel Office

The Hiring Department

The primary roles of the General Services and Procurement Department are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
To this end, the General Services and Procurement Department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programmes for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
The General Services and Procurement Department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are:
- Operations and Maintenance Division (CHGS.1);
- Corporate Procurement Division (CHGS.2); and
- Support Services Division (CHGS.3).
The Division is responsible for the management of travel and logistics, restaurant and hotel services prepare purchase plans and strategies, prepare and publish contract packages, receive bids and proposals, and serve as official contact between the Bank and suppliers.

The Position

The job holder organizes Bank official travel in the context of missions, initial recruitment, assumption of duty or termination of services and also arranging travel for invited guests meeting and conference participants traveling under the sponsorship of the Bank.
This also includes other travel support services such as such as negotiation with hotels and airlines services for reduced rates, and management of the provision of lodge and travel card services.

Responsibilities

Review and submit annual budget requests based on an assessment of staffing and equipment needs within the framework of identified goals and objectives; audit and approve travel expenditure.
Develop and implement travel policies and strategies; assess their effectiveness and recommend changes as needed.
Establish procedures and controls for the effective implementation of the provisions of all rules, regulations and administrative directives governing travel and advise other departments of the Bank accordingly.
Plan, direct and review the work of the team and in consultation with the Manager, Support Services Division, establish standards of performance.
Prepare management reports analyzing the team’s operation and performance and take appropriate action for improvement when necessary.
Monitor the performance of Travel Agents; maintain country travel profiles and indicative cost standards and, generally assist staff in travel related matters.
Mentor, coach and support Team members; set work program priorities and financial goals; handle delicate high priority and high visibility business issues as required.
Monitor the performance of Travel Agents.

Selection Criteria

Excellent interpersonal, communication and negotiation skills.
Having private sector experience will be an added advantage
Displays awareness of relevant technological solutions.
Effectively coordinates actions with other implementing airline partners.
Ensures application of institutional financial policies and guidelines.
Develops/ follows internal control procedures to prevent fraud and mismanagement.
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language
Hold at least a Master's degree or its equivalent in Business Administration.
Have a minimum of six (6) years of relevant experience in travel expertise preferably with international organizations.
Having private sector experience will be an added advantage.
Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage

Sorry the application deadline for this job has elapsed

Disclaimer: Though we make every effort to verify the authenticity of our posts, We're in no way affiliated to any of these companies whose vacancies we publish.
Note : Do not pay any fees to Employers for recruitment. To report and to view a list of fake recruiters in Nigeria, . Click Here

Vacancy at African Development Bank Group (AfDB) for Principal Travel Office

SIMILAR JOBS

MOST RECENT JOBS

GET FREE JOB ALERTS

POPULAR JOBS

Employment Nigeria

Job Seekers

Employers

Contact