Office Administrator

HReade Limited 31-Aug-2017 LEKKI , Administrative

ESSENTIAL JOB FUNCTIONS

Office Management

· Ensures that the office environment is kept in good condition through effective supervision of personnel in charge of cleaning;

· Receiving and directing visitors to appropriate office;

· Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions;

· Responsible for receiving and attending to guest’s needs;

· Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc

· Ensures the maintenance of officer equipment and machinery, including copier, generator set

Administrative duties

· Supervises and coordinates overall administrative activities for the Office;

· Receiving and delivery of office mails;

· Handles ticketing and reservation for all air travels;

· Manages office all office assets such as vehicles, air-conditions, laptops, printers;

· Creates and manages office filing system;

· Ensures that the office is supplied with news papers on a daily basis;

· Payment of utility bills;

· Identify vendors for the office and building the vendor list;

· Supervising other junior employees – cleaner and drivers;

· Management of website and general email;

· Creates write ups for posting on all social media platforms;

· Manages all social media platforms, responds to questions and inquiries;

Identifying administrative policy documents needed by the company and writing the documents;

· Creates and maintains vendor database.

Accounting

· Manages petty cash for the office and itemizes all purchases;

· Tracks WHT tax payable by vendors and reports to Accounting Consultant;

· Maintains proper filing system and management.

Legal

· Liaises with state, local and federal government officials;

· Escalates matters to legal and accounting partners where required;

· Ensures all legal requirements are met and necessary filings are completed.

Human Resource

· Responsible for sourcing for drivers and other support staff;

Manages employee HR administrative requests such as time off, sick leave, pensions, HMO etc.

EDUCATION:

Bachelors degree in any field from a reputable and accredited University

KNOWLEDGE REQUIREMENTS:

· Planning and organizing

· Working with people

· Analyzing

· Applying expertise and technology

· Adhering to principles and values

· Presenting and communicating information

· Writing and reporting

· Learning and researching

· Coping with pressures and setbacks

Entrepreneurial and commercial thinking

WORK EXPERIENCE:

1 - 2 years work experience in an administrative role.

Sorry the application deadline for this job has elapsed

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