Executive Assistant to Operations Director at British American Tobacco
Employment Nigeria
26-Aug-2017
IBADAN ,
Administrative
British American Tobacco (www.bat.com) is recruiting to fill the position below:
POSITION : Executive Assistant to Operations Director
DESCRIPTION
- Provide comprehensive and proactive support to the Operations Director on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities to enhance effectiveness.
- Responsible for executing defined work projects of moderate complexity.
Key Accountabilities
Business:
- Organize monthly breakfast sessions between employees and the Ops Director, send out minutes of the meeting and follow up on actions
- Perform routine transactions such as cash advance, expense statements and retirements as required
- Purchase and maintain office supplies inventories for the office of the director Prepare POs for other vendors
- Respond to emails and all incoming correspondence
- Prepare complex presentations and briefings
- Manage the work schedule (electronic calendars, visits and work plans) for the Operations Director as required.
- collates and share the Area calendar with contributions received from all other functions before year end and ensure all meetings align with the Regional calendar.
- Manage and reconcile all outstanding expenses on the director’s vendor account with reasonable business justification for successful approval
- Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
- Co-ordinate top leadership meetings, internal and external engagements, conferences (local and global), workshops and team-build events with professionalism and a high level of competency.
- Responsible for organising extensive global travel arrangements (transportation, hotels and visas) as required.
- Support all visitors coming into the factory on business meeting or machine installation by making transportation and accommodation arrangement.
- Provide other Administrative support as required.
People:
- Effectively interface with the Executive Assistants of the West Africa Area Leadership Team to achieve targets
- Develop self through training, learning and development opportunities
- Identify areas for improvement and execute improvement plans as required.
- Develop good working relationship across the Area with all the Operations Managers.
Working Relationship
Internal:
- Operations Team
- West Africa Area Leadership Team (WAALT)
- Executive Assistants of West Africa Area Leadership Team
- Relevant Operations Teams/Managers Records Management Coordinators in the various Functions
External:
- Appropriate government and non-government agencies as directed.
Requirements
Essential Requirements:
- Solid interpersonal skills – mature, responsible, assertive attitude with the ability to influence at all levels of the organisation
- Excellent organisation skills and attention to detail
- Ability to establish priorities, maintain confidentiality and work under pressure
- Good numeric skills to work with financial systems and resolve queries
- Very good working knowledge of Word, Excel, and PowerPoint.
- BSc/BA Degree
- Solid secretarial and administrative skills, including excellent verbal and written communication
- Self-starter, keen and confident to use own initiative
- Proactive “can do” work ethic – flexible approach to working
- Excellent interpersonal & communication skills and a flair for preparing complex reports in PowerPoint, word and excel.
Desirable Requirements:
- Work experience in a similar role in a leading corporate organisation would be an added advantage
Sorry the application deadline for this job has elapsed
