African Development Bank Group (AfDB) - the premier pan-African development institution, promoting economic growth and social progress across the continent.
POSITION : Secretary/Receptionist
The Hiring Department
- Ethiopia Country Office (ETFO) of the African Development Bank has been established to strengthen policy dialogue between the Bank , Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.
The Position
- The Bank invites applications from suitably qualified candidates to fill in the vacant position of the Secretary/Receptionist. This position is based in Addis-Ababa, Ethiopia and does not attract international terms and conditions.
Responsibilities
- Prepare briefing material used by experts for official missions and special meetings;
- Handle protocol-related issues concerning reception of the visitors of experts and of the Office;
- Organize experts’ meetings ; assist the Resident Representative’s secretary in coordinating official receptions given by the Resident Representative;
- Participate in staff meetings, take notes and produce reports in the absence of the Resident Representative’s secretary ;
- Draft correspondence on non-substantive issues and ensure its follow-up;
- Manage the experts’ incoming and outgoing mail and the office’s telephone communication;
- Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
- Make appointments for experts and other staff of the Country office and keep their schedules up to date;
- Receive visitors and attend to them with tact and discretion;
- Prepare and finalize draft correspondence (letters, faxes, etc.) concerning various aspects, on behalf of experts, prepare minutes of experts ‘meetings; and
- Perform such other duties as may be required
Selection Criteria
- Confirmed competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset;
- Having private sector experience will be an added advantage;
- Ability to take initiative; enthusiasm, team spirit, good organizational and interpersonal communication skills;
- Proficiency in written and verbal communication in French and/or English and, with a working knowledge of the other.
- A Bachelor's degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management.
- A minimum of four (4) years of relevant professional experience on rising grade levels, attached to an executive’s office, preferably in an international organization;
- Highly client oriented, able to multi-task, giving attention to detail and able to work with a multidisciplinary team ;
Sorry the application deadline for this job has elapsed
