Vacancy for Administrative Assistant at Solidarités International

Employment Nigeria 07-Oct-2017 BORNO , Administrative NGO

Solidarités International (SI) a French humanitarian not fopr profit organisation that started activities in North-eastern Nigeria in August 2016 in the fields of Wash.

POSITION : Administrative Assistant

Responsibilities

Issue pay slips and supervise payment of salaries after approval by the administrator
Calculate taxes and duties and create pay records for the relevant organizations
Keep an organization chart up to date for the base
Assist the administrative in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits for Solidarités International
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
Ensure the confidentiality of all HR datas
Participate in the monitoring of work contracts on the base
Collect payment details and integrate them into the Human resources management software (Homère)
Monitor changes in the cost of living

Team management:

Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / accounting / management:

Participate in audits or any checks issued by partners or head office, at the base level
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
List liquidity needs in concert with the admin coordinator
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes Verify, before recording, that records conform to regulations and procedures of Solidarités International.
Translate accounting documents if necessary
Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the base
Issue vouchers, supervise archiving of records
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information

Reporting / communication: Participate in supervision of regulations in effect Aid admin Base in relations with administrative authorities

How To Apply
Candidates should send their CV's and cover letters as a single attachment to: job.applications@solidarites-nigeria.org with the position/location as the subject and the CV/Cover Letter should be saved in the applicant’s full name.

Sorry the application deadline for this job has elapsed

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Vacancy for Administrative Assistant at Solidarités International

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