Vacancy for Administrative Assistant at Solidarités International
Employment Nigeria
07-Oct-2017
BORNO ,
Administrative
NGO
Solidarités International (SI) a French humanitarian not fopr profit organisation that started activities in North-eastern Nigeria in August 2016 in the fields of Wash.
POSITION : Administrative Assistant
Responsibilities
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
- Ensure the confidentiality of all HR datas
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the Human resources management software (Homère)
- Monitor changes in the cost of living
Team management:
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / accounting / management:
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes Verify, before recording, that records conform to regulations and procedures of Solidarités International.
- Translate accounting documents if necessary
- Supervise the physical maintenance and safety of cash boxes
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
Reporting / communication: Participate in supervision of regulations in effect Aid admin Base in relations with administrative authorities
How To Apply
Candidates should send their CV's and cover letters as a single attachment to: job.applications@solidarites-nigeria.org with the position/location as the subject and the CV/Cover Letter should be saved in the applicant’s full name.
Sorry the application deadline for this job has elapsed
