HR Assistant at Médecins du Monde
Employment Nigeria
07-Oct-2017
BORNO ,
HR
NGO
Médecins du Monde (MdM) a non governmental not for profit humanitarian organization that provides medical care for the most vulnerable populations
POSITION : HR Assistant, Travel Facilitation
Responsibilities
- Assist in all human resources operations supporting travel bookings for expatriate and national staff including (Flights, UNHAS, hotels, transportation, and visas arrangement).
HR support:
- Receive and Track staff leave requests.
- Ensure attendance sheets are collected and submitted on weekly/monthly basis.
- Assist updating national staff HR’s administrative filling.
- Ensure that soft as well as hard record is available in official files.
- Assist employees to understand and adherence to MdM policies and procedures.
Travel Facilitation:
- Coordinate with Gen Coo Assistant to track all visas expiry dates and extensions.
- Act as focal point for UNHAS booking for all mission staff and visitors.
- Responsible for tracking all incoming and visiting expats movements.
- HR assistant is responsible for all in country travel according to MDM polices.
- Assist expats to book their international flights when they are going on R&R.
- Liaise with logistics to ensure that the guesthouse is running effectively. Arrange the guesthouse or hotel rooms to accommodation all visitors as needed.
Administration:
- Prepare and maintain various databases to support the HR activities.
- Ensure important communications are posted on the board.
Others:
- Assist in event management: Arrange meetings, seminars, or workshops.
- Realize copying and filing and scanning of administrative documents.
- Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.
Requirements
- Bachelor in Business Administration, Travel and Tourism Diploma or equivalent
- A minimum of 1 year of professional experience in a similar position (preferably with NGO)
- Experience in travel booking and arrangements
- Familiar with UNHAS booking system
- Languages (spoken and written): English and local languages
- Good knowledge particularly with Excel and Word
- Strong work ethic and rigor
- Strong sense of responsibility
- Strong organization skills
- Team player
How To Apply
Candidates should submit a two page Curriculum Vitae; three work-related references; a one page cover letter explaining how your skills and experience match the job requirements stated above in one document - MS Word or PDF, with the position and your name in the subject line to:recruitment.nigeria@medecinsdumonde.net
Sorry the application deadline for this job has elapsed
