Executive Assistant at 478limited

Employment Nigeria 30-Nov-2017 LAGOS , Customer Service

POSITION : Receptionist/Executive Assistant

Description

Perform all reception duties to include greeting guests, answering phones and ensuring all front office procedures are followed. He/she will also provide administrative support to the organization’s Executive Directors as needed.

The successful candidate will have improved skills, a proven professional experience and a detailed knowledge of Corporate Organization’s best practice processes and should be able to work in a team that will plan, coordinate, direct, and design Admin-related activities of the organization, as well as provide administrative direction and support for daily operational activities of the Admin department.

Responsibilities

Coordinate Travel itineraries requests and schedules for staff
Prepare and issue correspondence, marketing, and event invitations
Submit maintenance requests and assists with related facilities management tasks
Provide administrative support to the organization as needed, including special projects for executive management
Perform other duties as may be assigned by the Head of Admin or the Director
Project a dynamic first impressions while greeting, engaging and assisting guests during their visit to the corporate office
Answer and direct incoming phone calls and respond to questions for general information
Ensure all guests are signed in and proper security protocol is followed
Maintain the reception area and address visitor needs while waiting in the lobby (including providing beverages) creating an environment of hospitality
Assist with clerical duties such as copying, faxing, filing, typing and collating
Manage conference room calendars and schedule meetings
Arrange travel itineraries and accommodations, manage calendars and complete expense reports through the expense management system
Maintain office supplies & equipment
Assist with new employee onboarding process, i.e. business cards, workstation preparation
Act as Executive Assistant to the MD/CEO

Qualifications

HND or B.Sc Degree in English, Secretarial Studies, Business Administration or related fields
Professional certification is added advantage
2 years related experience
Ability to maintain confidentiality with sensitive information
Must be able to work independently and prioritize tasks
Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained
Excellent interpersonal, leadership and organizational skills.
High-energy, relationship builder who is a natural social magnet
A multi-tasker who has also demonstrated professionalism and good judgement
Must have strong skills using Microsoft Word, Excel and PowerPoint
Experience using Outlook for email and calendar management
Ability to use various types of office equipment, including multiline phone system
Experience using other automated tools for expense reporting or other applications
Possess a solid work ethic, ability to multi-task in a fast-paced team environment, and enjoy going above and beyond duties, doing whatever it takes to keep things running smoothly and efficiently.
Must be positive, professional and reliable, with excellent communication (verbal and written) and organization skills
Exceptional customer service and sales skills
Must be accurate, timely, and detail orientated with tasks
Maintain a professional appearance
Ability to handle confidential information professionally
Flexible and a “Get Things Done” mindset who can remain calm in stressful situations
Resourceful and Proactive in Office and Staff needs
Excellent time management and organizational skills

How To Apply
Candidates should send their detailed CV's and Application to: admin@478limited.com with position applied for as the subject

Sorry the application deadline for this job has elapsed

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Executive Assistant at 478limited

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