POSITION : Receptionist/Executive Assistant
Description​
Perform all reception duties to include greeting guests, answering phones and ensuring all front office procedures are followed. He/she will also provide administrative support to the organization’s Executive Directors as needed.
The successful candidate will have improved skills, a proven professional experience and a detailed knowledge of Corporate Organization’s best practice processes and should be able to work in a team that will plan, coordinate, direct, and design Admin-related activities of the organization, as well as provide administrative direction and support for daily operational activities of the Admin department.
Responsibilities
- Coordinate Travel itineraries requests and schedules for staff
- Prepare and issue correspondence, marketing, and event invitations
- Submit maintenance requests and assists with related facilities management tasks
- Provide administrative support to the organization as needed, including special projects for executive management
- Perform other duties as may be assigned by the Head of Admin or the Director
- Project a dynamic first impressions while greeting, engaging and assisting guests during their visit to the corporate office
- Answer and direct incoming phone calls and respond to questions for general information
- Ensure all guests are signed in and proper security protocol is followed
- Maintain the reception area and address visitor needs while waiting in the lobby (including providing beverages) creating an environment of hospitality
- Assist with clerical duties such as copying, faxing, filing, typing and collating
- Manage conference room calendars and schedule meetings
- Arrange travel itineraries and accommodations, manage calendars and complete expense reports through the expense management system
- Maintain office supplies & equipment
- Assist with new employee onboarding process, i.e. business cards, workstation preparation
- Act as Executive Assistant to the MD/CEO
Qualifications
- HND or B.Sc Degree in English, Secretarial Studies, Business Administration or related fields
- Professional certification is added advantage
- 2 years related experience
- Ability to maintain confidentiality with sensitive information
- Must be able to work independently and prioritize tasks
- Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained
- Excellent interpersonal, leadership and organizational skills.
- High-energy, relationship builder who is a natural social magnet
- A multi-tasker who has also demonstrated professionalism and good judgement
- Must have strong skills using Microsoft Word, Excel and PowerPoint
- Experience using Outlook for email and calendar management
- Ability to use various types of office equipment, including multiline phone system
- Experience using other automated tools for expense reporting or other applications
- Possess a solid work ethic, ability to multi-task in a fast-paced team environment, and enjoy going above and beyond duties, doing whatever it takes to keep things running smoothly and efficiently.
- Must be positive, professional and reliable, with excellent communication (verbal and written) and organization skills
- Exceptional customer service and sales skills
- Must be accurate, timely, and detail orientated with tasks
- Maintain a professional appearance
- Ability to handle confidential information professionally
- Flexible and a “Get Things Done” mindset who can remain calm in stressful situations
- Resourceful and Proactive in Office and Staff needs
- Excellent time management and organizational skills
How To Apply
Candidates should send their detailed CV's and Application to: admin@478limited.com with position applied for as the subject
Sorry the application deadline for this job has elapsed
