VAcancy for a Logistician at Solidarités International
Employment Nigeria
08-Dec-2017
BORNO ,
Logistics
NGO
Solidarités International (SI), a French humanitarian organisation is recruiting to fill the position below:
POSITION : Logistician
Responsibilities
- Implement and supervise all logistics operations at his/her assigned base.
- Organize logistic support for programs, in keeping with Solidarités International procedures.
- Assist the Base Manager or the field coordinator in the implementation of safety rules.
Supply Management:
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
- Carry out a purchasing environment analysis at the local level
- Supervise the update of price lists and supplier files
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
- Ensure that dealings with suppliers are monitored
- Vehicle Fleet Management
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
- Equipment/Telecommunications Management
- Update inventory in real time
- Optimize distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained.
- Train teams in the use of these communication means
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored and observed
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Management and Monitoring of IT Equipment
- Update antivirus software
Supplies Management:
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
Human Resource Management:
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
Security:
- Train teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
- Implement team safety measures as determined by the coordination team
Reporting/Capitalization:
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency.
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Personal Abilities
- Languages: English, (Hausa, Kanuri a plus)
- Experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
- Personal qualities: reliable, honest, very good organization, good knowledge of the local market.
Technical Competences
- Eduacation: Business Administration, Logistics or Social Sciences Degree.
- Microsoft Office ( Excel and Word skills).
How To Apply
Candidates should send their CV and suitability statement to: job.applications@solidarites-nigeria.org
Sorry the application deadline for this job has elapsed
