Vacancy at Solidarités International (SI) for an Administrator
Employment Nigeria
08-Dec-2017
BORNO ,
Administrative
NGO
Solidarités International (SI), a French humanitarian organisation is recruiting to fill the position below:
POSITION : Administrator
Responsibilities
- The administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.
- Supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
- He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
- Supports monitors and trains the members of his administrative team.
Administrative management of personnel:
- Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
- Centralise training requests from teams and set up a training plan
- Assist in ordering and determining disciplinary measures
- Apply the formalities provided for sanctions and for termination or breach of contract
- Supervise the collection of elements needed to establish wages and monitor their proper implementation
- Calculate taxes, complete returns and make statements and payments to the necessary organizations
- Assist in defining and applying Solidarités International’s salary and social policies
- Evaluate risks linked to changes in compensation and social policies
- Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
- Conduct meetings and communication with personnel
- Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
- Supervise the administrative management of personnel recruitment and hiring at his/her base
- Supervise the archiving, handling and security of Solidarités International personnel files
- Draft employment contracts for employees at his/her base, and ensure that they are adhered to
- Track the cost of living
- Update the mission organization chart
- Team management
- Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
- Train, support and evaluate the administrative team at his/her assignment base
- Plan and direct the activities of the administrative team
- Lead meetings for the administrative team.
Cash-flow/bookkeeping:
- Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
- Supervise account keeping at his/her base, monitor cash balances
- Monitor bank books for his/her base and keep the safe
- Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination
- Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied.
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cash-boxes
Budgetary / financial monitoring:
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects
- Administrative management of the mission
- Verify and validate all contracts drafted at the base
- Assist in selecting Solidarités International premises
- Update allocation boards for his/her base
- Update and analyze budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
- Propose solutions if necessary
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Ensure administrative monitoring of insurance locations, claims and contracts.
Reporting/communication:
- Supervise the sending of administrative files to the coordination
- Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar.
- Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
- Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
Personal Abilities
- Experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
- Personal qualities: reliable, honest, very good organization, good knowledge of the local market.
- Languages: English, (Hausa, Kanuri a plus)
Technical Competences
- Training: B.Sc. in Accounting/HND Accounting.
- Microsoft Office ( Excel and Word skills).
- Familiarization with Accounting Software - SAGA, Quickbooks etc.
How To Apply
Candidates should send their CV and suitability statement to: job.applications@solidarites-nigeria.org
Sorry the application deadline for this job has elapsed
