Vacancy for HR Assistant at Premiere Urgence Internationale
Employment Nigeria
26-Jan-2018
BORNO ,
HR
NGO
Premiere Urgence Internationale (PUI) a non-governmental, non-profit human aid organization supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs.
POSITION : HR Assistant
Requirements
- Language skills: Fluent in English and at least one local language : Hausa or Kanuri.
- Education degree: University degree in Human Ressourses or a related field.
- Work experience: Minimum 1 year experience in a similar position (NGOs/private companies).
- Good analytical and writing skills;
- Knowledgable about the Labor Law and the provisions of the National Social Security law;
- Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.
- Interests: Committed to engage in the humanitarian field;
- Able to take initiative to deal with difficulties encountered in daily work;
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself;
- Ability to work under pressure.
- Excellent communication and interpersonnal skills
- Diplomacy and problem solving
- Well organized
- Detailed-oriented;
- Autonomous;
Responsibilities
- Administrative management & follow-up
- Gather the necessary personnel and contractual documents for all staff;
- Ensure that all HR files are complete and updated;
- Manage the physical and electronic archival of HR files;
- Prepare administrative equipment of staff (insurance cards, ID cards etc.)
- Record minutes of meetings when asked by the line manager;
- Prepare and share mission documents on a weekly basis (job announcements, etc.);
- Update the base contact list on a monthly basis
- Prepare the HR files for audit and verification visits;
- Assist the line manager in the preparation of meetings when needed.
- Prepare advances on salaries and pay roll at the end of each month.
- Prepare payslips based on the HR Data base and ensure signature by each employee.
- HR management for local staff and expatriates
- Maintain confidentiality of HR information;
- Assist the HR Officer in the implementation and respect of HR policy and procedures;
- Assist in the implementation of disciplinary measures (preparation of explanation letters, minutes of meetings, warnings, etc.)
- Provide HR briefings to staff when needed;
- Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions;
- Keep track of the staff leaves and update concerned tools accordingly;
- Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly;
- Regulary update the HR database,
- Ensure the respect of terminatioon procedures and prepare all necessary documents;
- Update the organizational charts;
- Recruitment
- Ensure that the recruitment policy is being implemented and respected;
- Maintain all recruitment documents in HR files;
- Be the focal point for the communication with candidates throughout the whole process;
- Schedule technical tests and interviews;
- Assist the HR Officer in the recruitments at coordination and attend interviews when needed;
- Prepare the integration of any new employee, and make sure the managers are implementing the induction plan;
- Capacity building
- Assist in identifying training instituations as per the determined needs;
- Archive training certificates in HR files;
- Forward to line manager the identified skills to be improved that were reported in performance appraisals;
- Update the concerned tools according to trainings received.
Sorry the application deadline for this job has elapsed
