Industries Safety Nigeria Limited a leading online industrial safety and marine equipment distribution company is recruiting to fill the position below:
POSITION : Office Secretary
Requirements
- HND, B.Sc, in Secretarial Administration or any related field.
- A high-performance academic track record (Added Advantage)
- Completed National Youth Service
- Minimum of two (2) years experience
- Passionate about secretarial duties.
Skills:
- Able to follow up customer’s requests.
- Ability to self manage
- Ability to Prioritise
- Must be computer literate and be able to draft simple correspondence and handle office administration.
- Very good in Microsoft office especially Word & Excel.
- Good communications skills.
- Ability to manage workload under pressure and to tight deadlines
Competencies:
- Presentable,
- Ability to read and write
- Accuracy and attention to detail
- A dynamic person with excellent interpersonal and communication skills
- Ability to use judgement and make decisions
- Effective control of financial resources
- Is a role model for the team
- Good interpersonal skills
- Ability to use initiative
- Passion about web design
- Team spirited
- Strong IT skills is a necessity.
- Maintain a high level of confidentiality
- Remain calm under trying circumstances and work with frequent interruptions
- Skill and knowledge in the operation, use and care of office equipment
- Knowledge of business English, spelling, punctuation and grammar
- Ability to be flexible and adaptable in a variety of situations
- Personal capabilities which are critical to the production of quality outputs are:
- Ability to work unsupervised or with supervision is important.
- Good Looking (Female Preferably)
Responsibilities
- Attending to and monitoring enquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
- Receive and screen visitors and telephone calls, take messages, schedule appointments
- Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
- Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
- Typing and dispatching of all correspondence as instructed
- Receive, direct and relay telephone messages and mails
- Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
- Type and transcribe confidential documents
- Taking dictation on various matters
- Organising and maintaining MD’s diary as well as scheduling appointments for MD
- Maintaining confidentiality, recording and filing system for the MD’s office
Sorry the application deadline for this job has elapsed
