Vacancy at Industries Safety Nigeria Limited for Office Secretary

 Employment Nigeria 11-Jan-2018 RIVERS , PORT HARCOURT , Administrative  


Industries Safety Nigeria Limited a leading online industrial safety and marine equipment distribution company is recruiting to fill the position below:

POSITION : Office Secretary

Requirements

  • HND, B.Sc,  in Secretarial Administration or any related field.
  • A high-performance academic track record (Added Advantage)
  • Completed National Youth Service
  • Minimum of two (2) years experience
  • Passionate about secretarial duties.

Skills:

  • Able to follow up customer’s requests.
  • Ability to self manage
  • Ability to Prioritise
  • Must be computer literate and be able to draft simple correspondence and handle office administration.
  • Very good in Microsoft office especially Word & Excel.
  • Good communications skills.
  • Ability to manage workload under pressure and to tight deadlines

Competencies:

  • Presentable,
  • Ability to read and write
  • Accuracy and attention to detail
  • A dynamic person with excellent interpersonal and communication skills
  • Ability to use judgement and make decisions
  • Effective control of financial resources
  • Is a role model for the team
  • Good interpersonal skills
  • Ability to use initiative
  • Passion about web design
  • Team spirited
  • Strong IT skills is a necessity.
  • Maintain a high level of confidentiality
  • Remain calm under trying circumstances and work with frequent interruptions
  • Skill and knowledge in the operation, use and care of office equipment
  • Knowledge of business English, spelling, punctuation and grammar
  • Ability to be flexible and adaptable in a variety of situations
  • Personal capabilities which are critical to the production of quality outputs are:
  • Ability to work unsupervised or with supervision is important.
  • Good Looking (Female Preferably)

Responsibilities

  • Attending to and monitoring enquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
  • Receive and screen visitors and telephone calls, take messages, schedule appointments
  • Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
  • Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
  • Typing and dispatching of all correspondence as instructed
  • Receive, direct and relay telephone messages and mails
  • Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
  • Type and transcribe confidential documents
  • Taking dictation on various matters
  • Organising and maintaining MD’s diary as well as scheduling appointments for MD
  • Maintaining confidentiality, recording and filing system for the MD’s office


Sorry the application deadline for this job has elapsed



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