Vacancy for an Administrative Assistant at Maryland Global Initiatives Corporation Nigeria
Employment Nigeria
01-Mar-2018
ABUJA ,
Administrative
Maryland Global Initiatives Corporation Nigeria (MGIC) a non-profit affiliate of UMB is recruiting to fill the position below:
POSITION : Administrative Assistant (NPHIIA Project)
Qualifications
- HND or equivalent to a Bachelor's degree in business or personnel administration, a social science or a field related to the position. With a minimum of two years working experience in a similar field.
Have Knowledge of:
- Personnel record keeping principles and practices.
- Correct English usage, spelling, grammar and punctuation.
- Modern office procedures and computer equipment/applications related to the work.
- Basic principles and procedures of public human resources administration.
- Basic function and structure of a public non‐governmental agency.
- Applicable federal, state and local laws and regulations.
- Principles of business letter writing and basic report preparation.
General Skills:
- Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.
- Self‐motivation and ability to work within a team.
Responsibilities
This position will coordinate the activities in the following functional areas by developing and maintaining the institutes policies and procedures. S/he will handle and perform the following duties:
- Review all Department personnel forms for completeness, accuracy, timing, and conformity to policy guidelines
- Makes recommendations and process all HR forms as appropriate.
- Record Keeping (filling) of all staff personal data and other HR documents
- Reconcile and update Staff on position of their leave days and entitlements
- Production and Management of ID cards
- Handle all petty cash payment and reconciliation.
- Inventory/Asset Management:
- Maintain up to date inventory of all commodities and supplies in a moving balance format.
- Responsible for receiving procured items
- Physically mark all equipment recorded in the in the equipment inventory register.
- Maintain a log of equipment breakdowns
- To ensure that tender and contract documentation is compliant with all procurement before forwarding to the Procurement officer
- Create clear, secure and easily traceable filing system and storage for all procurements documents
- Perform any other duties as may be assigned from time to time by the Office Manager and MGIC office.
Sorry the application deadline for this job has elapsed
