Bachelor Degree in Administration or related subject.
5-8 years’ experience in administration and logistics areas
Good communication skills required for regular interactions with project team members , partners, affiliate and HR teams.
Responsibilities
Set-up Administrative Database program and organize administrative work SERVICE matrix
Maintain office administrative activity inc. time sheet
Coordinate with Cost, Planning and Administration group, if required
Coordinate with Project members in resolving logistics and Administrative issue
Coordinate Vendors’ mobilization and demobilization at worksites
Perform other tasks that may be assigned by FPSO PCM.
Report Monthly Manpower status to HR
Make initial arrangements to allocate the workspaces, accesses, equipment, phone/email access, office orientation, etc. for new employees and visitors.
Focal point and Coordinate local logistic services such as movement by boat and/or shuttle for all company personnel/visitor and managing PTS update
In liaison with SHI, prepare the application of visitor’s entry permit to SHI-MCI yard, the application of new comers’ SHI-MCI safety induction, the new comers’ SHI-MCI/LADOL badges
Following visitor procedure for visitors as focal point
Focal point for FPSO accommodation and Coordinate hotel accommodation of rotational people (if needed)
Coordinate with concerned entities and organise appropriate and cost-effective travel and logistics arrangements for visiting personnel and follow-up administrative matters such Agenda,…
HSE
To attend contractor office safety induction and adapt behavior to fully comply with office security, health and safety instructions.
To stay vigilant and maintain continuous awareness of hazards and surroundings.
To participate to local programmes or initiatives to improve HSSE performances.
To report to Management on any issue they may face or observe and propose way of improvement.
To also take care of colleagues safety and behavior without hesitating to intervene as much as necessary.
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