preparing documents to put out tenders for contractors;
project management and supervising and coordinating the work of contractors;
investigating availability and suitability of options for new premises;
calculating and comparing costs for required goods or services to achieve maximum value for money;
planning for future development in line with strategic business objectives;
managing and leading change to ensure minimum disruption to core activities;
directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling;
ensuring the building meets health and safety requirements and that facilities comply with legislation;
keeping staff safe;
planning best allocation and utilisation of space and resources for new buildings, or re-organising current premises;
checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
coordinating and leading one or more teams to cover various areas of responsibility;
using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
Key skills for Facilities Manager
Communication and influencing skills, in person and in writing
Analytical and problem-solving skills
Decision-making
The ability to lead and manage teams and projects
Teamworking
Attention to detail but also the ability to see the implications for the bigger picture
Commercial awareness
Customer service
Organisation, time management, prioritising and the ability to handle a complex, varied workload
A good knowledge of IT packages
Minimum BSc/HND is required from reputable institution
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