PERSONAL ASSISTANT TO COO

 Jotna International Investment Limited 01-Jun-2018 ₦100,000 - 150,000 LAGOS , Administrative  

  • Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
  • Develop and maintain an efficient documentation and filing (electronic and hard) process.
  • Manage sensitive matters and information regarding peculiar issues within the department.
  • Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
  • Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
  • Cross-examine documents for Exec’s review to ensure quality control and compliance to policies.
  • Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
  • Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
  • Process all requisitions for the assigned Exec’s office
  • Respond to customer (Internal/external) queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
  • Prepare meeting/conference logistics and host visitors on behalf of the Executive.

Experience & Training

  • First degree in any related discipline
  • Fluent in English Minimum of 1 year experience in an area of specialisation; with experience working with others
  • Experience working in a medium organization Training
  • Customer care/focus. Effective communication skills.
  • Effective business writing skills.
  • Finance for non-finance persons.
  • Basic Accounting.
  • General Office administration and performance standards.
  • Microsoft Office suite
  • Department specific applications
  • Minimum qualification: BA, BEd, BEng, BSc, BTech or HND


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