URGENT VACANCY FOR A LIBRARIAN/ARCHIVE ASSISTANT

streSERT Services Limited 25-Jul-2018 ₦60,000 - 100,000 LAGOS , Administrative Others

Our client is a leader in the Insurance/Corporate services Sector.

Job Location                                       Lagos state
Service Line                                       Archive & Records Management
Employment Type                           Contract

As an assistant archivist/Librarian, you're responsible for the effective and appropriate management of our organisation's records from their creation, right through to their eventual disposal.

You'll provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met. This includes controlling the number of records created and stored, and identifying which records is to be preserved for historical and research purposes and those to discard.

Key responsibilities

As an assistant archivist/Librarian, you'll need to:

Responsible for the management of electronic and/or paper-based information
Act as liaison between the central Archives and our various departments
Coordinates transfers of records from the branch Archives to the central archive
Participate in the coordination of archive related projects
Ensure the provision of an efficient and effective records management system that is in accordance with departmental policy and legislative requirements for document management and retention
Conduct routine visits to the various archives in order to implement document management policies
Ensure all the filing rooms are properly set-up and provide training to all the filing room officers on the best way to manage documents
Contribute to the development, administer the implementation of operational strategies associated with document and records management
Develop and document relevant procedures to provide easy guidance on information storage, retrieval, retention and destruction which comply with departmental policy, practice and legislative requirements
Manage the changeover from paper to electronic records management systems
Provide a detailed monthly report on the digitization project (EDMS) to announce progress made to the Chief Archivist/Librarian
Preserve corporate memory and heritage

Other responsibilities

Perform regular cataloguing of new acquisitions, maintaining accurate data and building a strong knowledge base of the library materials
Maintain computer databases used to locate library materials
Respond to information enquiries, giving appropriate access to information
Identify the most appropriate records management resources; write reports and publications
Coordinate the destruction or archiving finished data/records
Design and develop filing systems, business classification schemes and undertake records surveys
Ensure regular engagement with all internal customers for the achievement of a mutually beneficial and cordial relationship
Other assigned duties by line manager

KNOWLEDGE & COMPETENCY REQUIREMENTS

Minimum Education & Experience:
First degree in Library Science, Social Science or Arts or its equivalent

Experience:
3-4 years experience in a similar field

Knowledge, Skills & Abilities

i. Functional/Technical Skills:
Organizational and coordination ability
Technology appreciation, including a working understanding of Microsoft Office and Share Point Server.
Good computer skills, searching the internet

ii. Behavioural Skills:
Good interpersonal skills and ability to work in diverse teams
Strong relationship building and networking skills

You'll need to have:

Strong communication skills to deal with senior colleagues, suppliers and contractors
Negotiation skills to persuade senior colleagues to follow agreed record storing guidelines
Problem-solving and analytical skills to develop an understanding of how your organisation works and build integrated records systems
Good project management and organisational skills
Good grasp of new technology and adapting to new IT packages and systems
An awareness of information management principles and familiarity with information systems and archives
Attention to detail

Salary & How to Apply:

Salary is N78, 000 net monthly plus other benefits 13th monthly salary, HMO, pension remittance etc.
Interested candidates that meet the above criteria should forward CVs to ‘outsourcing@stresert.com’ using ‘LIB/ARC’ as subject of mail before 25th July, 2018.

Sorry the application deadline for this job has elapsed

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URGENT VACANCY FOR A LIBRARIAN/ARCHIVE ASSISTANT

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