Document Controller at Efab Properties Limited

Employment Nigeria 15-Mar-2024 ₦Not Available ABUJA , Others

Efab Properties Limited is a foremost Estate Developer with its base in Abuja and have extended services to various states within the country. Our focus is promoting “A family, A roof” over the thirty six (36) states of the country. Paramount in our mind at Efab is an intense desire to reach out with the totality of our know-how in real estate and solve the housing needs of all classes of Nigerians in a responsible manner, befitting a responsible entity.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Abuja (FCT)
Employment Type: Full-time

Job Description
The roles and responsibilities of this include but not limited to:

Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.
Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.
Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.
Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.
Controlling the flow of documents within and outside the organization
Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.
Assist in conducting audits to ensure the accuracy and completeness of document records.
Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.
Generate reports and metrics related to document control activities for management review.
Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.
Documents handling and storage.
Appropriate filling and archiving of official documents
Retrieving filled documents for reference purposes
Documents database management
Ensuring accuracy and updating of documents
Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

Qualifications and Requirements

Possess a B.Sc / HND in Library Management or related courses
Have 3-5 years of proven experience
Ability to manage and maintain databases using different information technology management systems
Microsoft Office suite skills
Ability to communicate effectively with team members
Possess a high degree of confidentiality
Excellent attention to detail with strong organisational skills.
Possess analytical and Time Management skills

How to Apply
Interested and qualified candidates should send their Resume to: efab.hrm@gmail.com using the Job Title as the subject of the mail

Application Deadline 15th March, 2024.

Sorry the application deadline for this job has elapsed

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Document Controller at Efab Properties Limited

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