IBIC Holdings is an investment firm with primary engagement in real estate development & brokerage and facility management. Our interests also cut across farming (poultry, piggery, plantation, snail & fish farming), logistics & haulage as well as cleaning & fumigation services.
We are recruiting to fill the position below:
Job Title: Personal Assistant to the Managing Director
Location: Lekki, Lagos
Employment Type: Full-time
Job Overview
- We are seeking a smart and experienced Personal Assistant to the Managing Director. The ideal candidate will possess excellent communication and interpersonal skills and have a minimum of 3 years of experience in a similar role.
- This position requires someone who can effectively manage the MD's schedule, handle administrative tasks, and ensure smooth communication within the organization.
Key Responsibilities
- Administrative Support: Manage the MD's schedule, including appointments, meetings, and travel arrangements. Handle correspondence, emails, and phone calls, often acting as the first point of contact.
- Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure the MD is wellprepared for meetings with all necessary materials.
- Communication Management: Facilitate clear and efficient communication between the MD and employees, clients, and external partners. Prioritize and handle urgent matters promptly.
- Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation. Prepare travel expense reports and ensure all travelrelated documentation is in order.
- Project Management: Assist with various projects, ensuring deadlines are met and tasks are completed efficiently. Coordinate with different departments to gather information and support project execution.
- Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism in all interactions.
- Office Management: Oversee the daytoday operations of the MD's office, ensuring it is well organized and functional. Manage office supplies and equipment.
- Event Planning: Organize corporate events, conferences, and social functions as required. Coordinate logistics and ensure events run smoothly.
- Personal Assistance: Provide personal support to the MD, which may include managing personal appointments and errands. Assist with personal tasks and projects as needed.
- Strategic Support: Assist the MD in strategic planning and decisionmaking processes by providing relevant information and research. Support the implementation of business initiatives and monitor their progress.
Qualifications
- Minimum of 3 years of experience as a Personal Assistant or in a similar role.
- Highly organized, proactive, and smart.
- Excellent communication and interpersonal skills.
- Strong administrative and project management skills.
- Ability to handle multiple tasks and meet deadlines.
- Discretion and confidentiality in handling sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Strong problemsolving skills and attention to detail.
Deadline: 1st June, 2024.
How to Apply
Interested and qualified candidates should send their CV to: ibicrecruitments@gmail.com using the Job Title as the subject of the mail.
Sorry the application deadline for this job has elapsed
