Internal Services Officer at Maventeq Systems Limited
Employment Nigeria
22-Aug-2024
₦Not Available
PORT HARCOURT ,
Oil and Gas
MAVENTEQ SYSTEMS LIMITED - Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:
JOB TITLE: Internal Services Officer
JOB RESPONSIBILITIES
ESTATE SERVICES MANAGEMENT:
- Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
- Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
- Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order. Recommend for rejection any sub-standard materials.
- Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
- Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
- Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
- Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
- Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
- Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
- Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
- Supervises the relocation and movement of staff from one office to another as programmed.
- Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
- Supervises satellite TV installations, renewals and repairs in the offices.
- Responds to routine and emergency situations within the offices.
- Assist in office key management in the main base.
- Ensure proper cleaning of the internal space of office buildings in the main base.
- Any other ad hoc duty that may be assigned by the hierarchy.
COMPLEXITY & PROBLEM SOLVING:
- Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
- Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
- Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
- Supervises the relocation and movement of staff from one office to another as programmed and on request
- Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
- Supervises satellite TV installations, renewal and repairs in the offices and residences.
- Responds to routine and emergency situations within the offices and residences.
- Assist in office key management in the main base.
ADMINISTRATION:
- Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
- Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
- Keep adequate records of monthly proforma invoices of the individual contractors.
- Initiate payment process by raising an E-JPC request to every invoice received.
- Follow up and monitor the expiration of every contract for renewal processes.
ACCOUNTABILITIES
- Providing adequate stock and standard of frequently used stationery materials to end-user departments for their secretarial duties.
- Providing meeting room as required for scheduled and unscheduled meetings of the various departments to their satisfaction.
- Avoiding mix-up of meeting booking schedules that could lead to embarrassment for the division and company, constant contact with users made before the meeting time.
- Mail distributions of Incoming and Outgoing from all locations are done with records for tracking purposes and or evidence of delivery, to measure efficiency and avoid missing mails.
- Provide prompt office movement and hall arrangements for events as required and requested.
- Provides routine checks on all DSTV decoder and satellite TV systems. To avoid malfunctions/maintenance issues
- Provide room for spare keys, monitor usage and make same available for emergencies.
-
QUALIFICATIONS / EXPERIENCE REQUIRED
- BSC/HND in Social or Management Sciences or BA, Humanities
- Diligence and honesty are a must-have.
- Exceptional knowledge of Microsoft packages especially Excel
- Ability to draw up and put together Reporting tools
- Ability to work under pressure and multitask
- 5 – 8 years relevant working experience in similar job and largescale business environment.
JOB LOCATION
DEADLINE: 22nd August, 2024
METHOD OF APPLICATION
Candidates should send their CV to: careers@maventeqsystems.com
Note that only candidates who meet the job requirements will be contacted
Sorry the application deadline for this job has elapsed
