Head, Techlog Contracts & Purchasing in a Multinational Oil and Gas Company
Employment Nigeria
09-Oct-2024
₦Not Available
LAGOS ,
Oil and Gas
MAVENTEQ SYSTEMS LIMITED - Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:
JOB TITLE: Head, Techlog Contracts & Purchasing
JOB RESPONSIBILITIES
- Active contracts 120 estimated at $2,500m and Annual turnover $1,000m via 120 orders;
- Decentralised Purchases estimated at $0.08m via 80 orders
- Approximately 16,000 registered suppliers and 100 new supplier applications per year.
- Importation 1,400 Tons Sea Freight and 10 Tons of Air Freight, via 1400 importation files.
- Supervised staff: 3
- C&P Business Tools including UNISUP, CONTIKI, ARIBA, AVL, e-TRACE & NIPEX
- CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties
ACTIVITIES:
The job holder manages the contract compliance
- Ensure that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency
- Ensure that procurement Contracts and procedures comply with the standards of the company and the agreements with the partners
- Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
- Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
- Ensure the application and respect of the procedures in the tender process
- Implement the Company’s Global Procurement (COMPANY’S) directives and governance within his / her team and technical duets.
The Job holder leads and organizes the Techlog contracts entity
- Work closely with Technical entity to create the contracts dossier in accordance with the contract award process and develop a clear definition of contractual process and responsibilities which includes:
- Preparation and issue of call for tender documents to approved bidders;
- Ensure approvals of the recommendation to award documentation;
- Negotiation and analysis of commercial bids;
- Directly take ownership and participate in complex contracts process.
- Supervise and ensure the contracting strategy is appropriate, transparent and justified on the subject to be presented to the Contracts Committees
- Establish and promote continuous improvement of Contracts practices, procedures & reference documentation
- Lead Duet and Triplet process with Metier partners and technical managers.
- Ensure an effective contracting process in cooperation with the Métier Partners, respecting the CA Metier system of reference, the local constraints, and the eventual « synergy » action plans defined by COMPANY’S.
- Ensure the maintenance of the necessary level of competencies for the realization of the service purchase
- Ensure the communication of good practices and lessons learned to COMPANY’S (REX) on contractual matters.
- Assist the Métier Partners for all contractual activities
The job holder manages the Contracts entity activities
- Manage the contracts processes correctly
- Receive requests or scope from requesting entities
- Organize call for tender or request for quotation
- Evaluate and negotiate offers, along with requesting entities
- Supervise the establishment of technical contracts, directly participate to the complex contracts and orders
- Ensures the establishment of suitable lists of potential bidders.
- Carries out contracting process in accordance with Company’s rules.
- Ensures that contracts are drafted in accordance with approved model contracts and contributes to their periodic review.
- Ensures that contracts are created and managed in UNISUP and in AGORA.
- Ensures effective use of tools and systems (Ariba, NIPEX, REX+, CMS) for optimum productivity. Provide required support in the settlement of claims, arbitration and or lawsuits.
- Maintains a log of all savings generated for contracts in own domain and verify validation of such savings.
- Appropriates the Company’s Group initiatives such as Frame Agreements, e-procurement, Category Management and the likes.
- Manages a network of Vendors and relationship with relevant Stake holders such as NAPIMS, NCD, Department of Petroleum Resources and the likes.
- Monitor KPIs to ensure improvement of efficiencies
- Follow up with NC on all NCDMB processes, in particular to ensure issuance of NCCC for all NCDMB threshold contracts.
- Ensure global reporting of the Contracts team to the C&P management and to Company’s Métier.
- Perform any other tasks as assigned by his hierarchy
The job holder manages the purchasing entity activities
- To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
- Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
- Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase Order and insures follow-up till delivery point having due respect for Company’s Group as well as DW COMPANY’S laid down rules and procedures.
- Pay attention to COMPANY’S General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
QUALIFICATIONS / EXPERIENCE REQUIRED
- A degree in Engineering, Business Management or Social Sciences (Preferably Purchasing & Supply).
- Membership of such bodies as the Chartered Institute of Purchasing & Supply or the Chartered Institute of Purchasing and Supply Management of Nigeria is desired
- 10 years Oil and Gas Industry experience with excellent knowledge of contracting is required
- Experience in leading teams is also a requirement
- Versatile in the use of MS office tools and related applications
- Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
*JOB LOCATION*
DEADLINE:* 9th October, 2024
METHOD OF APPLICATION
Candidates should send their CV to: careers@maventeqsystems.com
Note that only candidates who meet the job requirements will be contacted
Sorry the application deadline for this job has elapsed