Logistic/Travel Officer Job at American University of Nigeria (AUN)

Employment Nigeria 31-Jul-2015 NIGERIA , Education and Training Logistics

The American University of Nigeria (AUN) was established in 2003. The Institution was conceived as Africa's first Development University, and is in the process of setting up a Faculty of Law. In furtherance of regulatory requirements, the University invites applications from suitably qualified persons to fill positions for its planned Law Program.

This position is a local one and opens to indigenous and/or legal residents of Nigeria.
Applications are invited for the position below:

Position: Logistic/Travel Officer

Summary of Position

S/he is required to implement policy and procedures fairly and with integrity to all AUN employees.
S/he demonstrates a high level of interpersonal skills and attention to detail.
The travel/logistic officer will be charged with the responsibility of providing and managing staff travels (expatriate and national) in accordance with the university policy and procedure.
He/She must gain in-depth knowledge of the policy and procedures and apply the policy intent.
The position works under the supervision of the Coordinator of Logistics the Logistics officer is responsible for the following duties:

Detailed Listing of Responsibilities

Develops logistics contingency plans
Develops and implement methodologies and tools to enable effective execution of logistics plan.
Manages logistics operations including personnel and materials.
Ensures timely and cost effective delivery of services.
Plan and manage special logistics events
Prepares logistics and support plans in accordance to budgets and policy.
Prepares reconciliation of Cigna deduction schedule for payroll.
Prepares reconciliation of Cigna payments.
Prepares information for management reports.
S/he manages shipping personal staff and university belongings, to and from Yola, Nigeria
Works with Abuja liaison office in coordinating arrival/departure of AUN personnel and guests.
Responsible for hotel booking procedure and transport in Abuja and Lagos
Gives tickets to traveler and prepares various reports as desired by supervisor and management.
Provides courteous and friendly customer service
Performs any other duties as assigned by supervisor
Identifies and reports discrepancies in collaboration with the finance department
Follows up on clients complaints
Provides information as may be required for the staff to where to shop, who to call in the case of an emergency and will make their settling in easier and comfortable
Advises employees about passport and visa requirements, rates of currency exchange, and import duties.
Provides advice, assistance and follow-up on the University policy, procedures and documentations
Processes and capture all travel documents in a timely manner
Preparing and sending itinerary for preview to the traveler
Processes the request and/or cancellations for travels

Requirements

Excellent data entry skills in softwares and Microsoft office such as: Excel, OpenERP , in Microsoft Outlook/Word
Good communication skills including ability to prepare and present concise oral and written logistics reports, briefing updates and other documentations.
Ability to establish priorities and to plan, coordinate and monitor progress.
Expertise to apply policy fairly in all situations.
Bachelor's Degree in Business Administration or a related field
At least three (3) years' experience in demonstrating financial and costing and budgeting skills
Strong financial skills - costing, budgeting.
Experience in Human Resources Management
Must be familiar with world geography especially countries represented at AUN.
Demonstrated ability to work under pressure, think pro-actively, and problem solving skills.
Client orientation - excellent customer care skills.
Strong personal initiative and willingness to accept responsibilities, comprehensive grasp of logistics operations and practices; willingness and potential to learn industry of logistics

Other needs possible for the position:

Ability to maintain a high level of accuracy in preparing and entering information
Confidentiality concerning personnel files and records
Ability to effectively present information to internal and external guests both over the phone and in person in a professional manner.
Client orientation - excellent customer care skills.
Teamwork - good interpersonal skills, ability to lead teamwork, demonstrated ability to develop and maintain effective working relationships.

Description of Benefits
Salary and benefits are commensurate with experience and job classification as approved by the University.

Application Closing Date
31st July, 2015

How to Apply
Suitably qualified candidates should submit their resumes, cover letters and references to: recruitment@aun.edu.ng The position being applied for should be the subject of the email.

Note: Only shortlisted candidates will be contacted.

Sorry the application deadline for this job has elapsed

Disclaimer: Though we make every effort to verify the authenticity of our posts, We're in no way affiliated to any of these companies whose vacancies we publish.
Note : Do not pay any fees to Employers for recruitment. To report and to view a list of fake recruiters in Nigeria, . Click Here

Logistic/Travel Officer Job at American University of Nigeria (AUN)

SIMILAR JOBS

MOST RECENT JOBS

GET FREE JOB ALERTS

POPULAR JOBS

Employment Nigeria

Job Seekers

Employers

Contact