Background

The Danish Refugee Council / Danish Demining Group (DRC/DDG) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than twenty five countries throughout the world. The aim of DRC/DDG is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC/DDG works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief. The protection and assistance to conflict affected population is provided within a long term, regional and rights based approach in order to constitute a coherent and effective response to the challenges posed by today’s conflicts. Assistance consists of relief and other humanitarian aid, rehabilitation, support to return and repatriation as well as promotion of long term solutions to displacement and its causes. In addition, support and capacity building of local and national authorities and NGOs form an integral part of DRC/DDG’s work.

About the Programme

The Danish Refugee Council / Danish Demining Group (DRC/DDG) has been operational in West Africa since 1998. Our aim is to contribute to the peace and stabilization, protection and promotion of durable solution to crisis affected populations in the region. The overall strategic objective of the programme is to support peace and stabilization, protect and promote durable solutions to conflict affected populations in Nigeria, Liberia, Burkina Faso, Côte d’Ivoire, Guinée, and Mali on the basis of humanitarian principles and fundamental human rights.

In July, DRC/DDG opened a new country programme in Nigeria focusing on responding to the huge humanitarian needs and challenges in the North East of Nigeria. Nigeria’s north-east is currently experiencing a significant humanitarian crisis, which has been the result of the ongoing-armed conflict between Boko Haram, the Nigerian military and the Multi-National Task Force in the north-east. An estimated 10 million people are affected by the conflict, which has led to a state of emergency being declared in three North-Eastern states and spill-over effects into neighbouring countries. High insecurity in the region has made access for humanitarian actors extremely difficult and further exacerbating the situation.

DRC/DDG operations is initially focused on Yola and Mubi in Adamawa State and south of Borno State and from there we will focus on meeting the basic needs (protection, MRE, WASH, food security, livelihood and NFI/shelter) of urban caseloads as well as supporting outreach to affected areas and displacement camps.

DRC/DDG has a representational office in Abuja and a larger coordination and field based implementation office in Yola, Adamawa State. During beginning of 2016, DRC/DDG expects to expand its activities in Borno state in Maduguri by building a strong emergency response capacity and by working on the same time on resilience projects for durable solution for the people affected by the crisis.

POSITION: Logistics and Procurement Manager

Overall objectives

The Logistics and Procurement manager has the overall technical responsibility for the timely and effective Procurement and Logistical support required for the implementation of DRC/DDG project and support services in Nigeria. This includes assistance in providing technical support and planning support to future initiatives to increase the in-country logistics capacity.

Job Profile

The Logistics and Procurement manager is responsible for planning, organizing, supervising the implementation, and reporting of all logistics activities for the mission.

Based on mission program needs and with respect to DRC/DDG logistics and procurement policies and procedures, the Logistician and Procurement manager sets the objectives for the different mission logistics department in the country within the projected time frame and budget and works towards their implementation.

The Logistics and Procurement manager will supervise advice and coordinate the Procurement and Logistics team in Somalia, and support the staff in terms of set-up and knowledge of procedures, assessing training needs for all Procurement and Logistics staff and to organize the provision of required training.

Roles and responsibilities:

Planning and Operation

Implement sustainable and robust procurement and logistics systems for the efficient and effective delivery of operations in the area of operations following DRC/DDG’s operational handbook

Ensure the timely implementation of recommendations and improvements indicated by the Country Director, or requested by the Region or Head of Offices

Develop procurement plans in collaboration with the Project Managers and HoFA

Ensure efficient and timely ordering of all items procured to ensure timely access to necessary goods and services for the area of operation, including through delivery to point of distribution as necessary

Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures

Liaise with the Head of Office, Region Office and other managers in the area of operations on all logistics issues to ensure that all bottlenecks to delivery are overcome

Represent DRC at Logistics Working Group in area of operations or Abuja and be and active actor

Ensure that all suppliers and service providers conform with the Code of Ethics

Ensure that all contract payments are processed in a timely manner

Ensure that the asset register and inventory items for the Area of Operations are up-to-date at all times

Ensure that the warehouses in the area of operations are operated in an effective and efficient manner, with timely disbursement of materials as requested

Support the finance admin department in updating inventory lists for donor reports in time

Ensure that the fleet management requirements are actioned on a monthly basis

Provide input for project proposals and budgets as requested

Ensure that Field Office costs for the office compound are optimised and communicated effectively to the Country Director and HoFA, including suggestions for changes

Build procurement and logistics capacity with the Logistics Team in Nigeria

Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures

Ensure that all new staff in area of operations have received a comprehensive logistics briefing on arrival

Ensure that the organisations’ security, financial and human resources policies and practices are implemented in relation to all logistics department staff and activities in area of operations

Support all program activities in logistics related functions (such as construction, in-kind distribution or cash distribution etc…)

Organisation, administration and personnel management

Overall responsibility for the management of the procurement and logistics team in area of operations,

Oversee the observance of the DRC/DDG Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures

Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct

Ensure that all suspicions and allegations of corruption are reported to the Head of Office immediately, unless the Head of Office is alleged to be involved, in which case suspicions and allegations should be reported to the country director

Ensure that the terms of employment for logistic national staff are enforced and that disciplinary issues are dealt with quickly and fairly

Ensure that a training and professional development plan is developed for all staff in the logistics team including drivers.

Accountability

Responsible to ensure that all procurement & logistics is conducted in accordance with the DRC/DDG’s Operations Handbook Chapters 16, 17 and 18, (Procurement, Vehicles and Warehousing)

Responsible to ensure that recommendations for improvements (e.g. from audits) are implemented in a timely manner

Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting to the logistics and procurement Manager are reported and with the support of the Team Leader and Safety Advisor, investigated and concluded swiftly.

Reporting Arrangements

The post holder reports to the Country Director of Nigeria. The Logistics and procurement Manager will supervise Procurement & Logistics staff based in the country.

Your profile

• Bachelor’s degree in relevant field or extensive experience can substitute qualification
• Minimum 5 years of logistics, procurement and supply chain experience gained in developing countries
• At least 3 years of international experience with INGOs, preferably with 1 year experience with DRC/DDG
• Excellent communication skills – verbal and in writing
• Fluent in English
• Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
• Strong team player
• Ability to adapt to the complex and stressful working conditions of the area of operations
• We encourage all qualified candidates to apply, irrespective of age, nationality, race, gender or age.

Conditions:

Availability: As soon as possible, 01st. December 2015

Duty station: Yola, with frequent travel in Abuja, Adamawa and Borno States

Contract: One year with a possibility of extension, subject to funding.